Project Assistant- Chapel Hill, Nc (Part-Time)

• English learners
• Multi-tiered system of support
• Early childhood
• Special education

• Work collaboratively with internal and external team members to resolve issues.
• Plan and manage own work time to ensure that assignments are completed in an efficient and effective manner and that work is timely, of high quality, and accurate. Appropriately seek guidance/direction. Comply with directions, policies and procedures. Work cooperatively with others in planning and executing tasks and in transitioning work as necessary.
• Maintain standard (and, as assigned, develop) processes and procedures for effective administrative support services for project and office operations. Develop, implement and utilize planning, scheduling, and tracking tools and systems.
• Formulate standard administrative documents; prepare routine correspondence, and draft custom correspondence.
• Assist research project leadership teams with activities related to internal and external (research participant and client) communication.
• Manage the front reception desk at the Chapel Hill office, letting vendors and visitors into the suite as needed. Coordinate with facilities staff at AIR’s headquarters in Virginia on any office needs such as office supplies, kitchen needs, and copier repairs.
• Provide administrative support as needed to senior staff and project leaders including calendar scheduling, meeting coordination, and mail management.
• Assist with coordination of proposals, including ensuring all deadlines are met and all sections of the proposal are complete.
• Provide project coordination for projects with multiple timelines, budgets, and program inputs.
• Perform quality control reviews of project-related materials to improve consistency/correctness of information, data, conformity to grammatical principles and style guidelines, and logic/consistency/readability of language.

Education, Knowledge, and Experience:

• Office or project management experience
• Proficiency within Windows environment and with Microsoft Office Suite, specifically Word, Excel, and Outlook
• Experience with Airtable is a plus but not required
• Excellent proofreading, language, and analytic skills
• Bachelor's degree, Associate’s degree or HS diploma
• Previous technical proofreading or copy-editing experience is a plus but not required

Skills:

• Ability to analyze complex issues and work collaboratively to develop systems and processes for streamlining, efficiency, and organization
• Effective communication skills with the ability to work with individuals at all levels and from diverse backgrounds
• Excellent organization and time management skills
• Ability to focus on details within a complex document or organizational system
• Ability to organize work and follow through independently
• Ability to collaborate within a team environment
• Ability to adapt to changing deadlines and work priorities
• Efficient and accurate writing skills

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.

AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers $25.00 per hour. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.