Project Administrator - Construction

Landscapes Unlimited is seeking an individual to work as a Project Administrator. Corporate office is in Lincoln, NE - applicants may have the opportunity to work remotely from any part of the country. The Project Administrator will be responsible for providing project management support to the field teams. The Landscapes Unlimited associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment, if you are ready for this challenge, then we are ready for you. You're more than welcome.

Responsibilities

• Assists with the request and or preparation of permits, project correspondence, budget tracking and analysis, lien waivers, and pre-lien notices.
• Monitors job costs and billing totals for purposes of making Project Manager, Superintendent and Chief Financial Officer aware of under-billing issues.
• Assist with project tracking and job cost coding per the direction of the Project Manager.
• Participates in project start up meetings and development of a project execution plan.
• Generates and submits accurate contracts and subcontracts, project summary forms, payment applications, purchase orders, change orders, submittals and close out documents.
• Collaborate with Project Manager, Superintendent, other Project Administrators and other support staff to identify and implement process improvements.
• Identifies and works to remove barriers to successful completion of the overall project; ability to look ahead and work with the Project Manager to foresee upcoming needs or concerns.
• Works directly with subcontractors and vendors to resolve contract, billing and payment issues.
• Responsible for identifying and securing required bonds and insurance certificates.
• Assists Project Manager with project staffing, which may include working with Company recruiting coordinator to recruit necessary staff and communicating overall project workforce needs and status to Vice-President of Construction.
• Maintains critical knowledge of the job to obtain all required submittals to the owner for timely review to meet project milestones; maintains submittal logs to demonstrate and monitor critical or key data and progress.
• Collaborates with Project Manager, superintendent, and third-party lodging service to arrange cost-effective short and long-term project housing, including researching housing options, coordinating deposits, background checks and leases, arranging for furnishings and utilities, and providing lease termination notices and move-out.

Qualifications

• Proficiency in using a variety of computer software applications including Microsoft products with an emphasis in Excel.
• Must have strong analytical and critical thinking skills.
• Must maintain a professional appearance consistent with the position.
• Ability to independently identify problems and develop appropriate business solutions and plans of action.
• Ability and willingness to follow all Company policies as outlined in the Employee Handbook and Safety Manual.
• High degree of integrity with the proven ability to maintain confidential information.
• Demonstrates a sense of ownership in the work and commitment to the success of the project and the Company.
• Ability to work cooperatively with fellow employees and supervisors and respect the rights of others.
• Ability to work efficiently both independently and as a member of a team.
• Self-discipline in time management, organization and prioritization of tasks and projects; demonstrates accuracy and thoroughness in all work.
• Must have knowledge of fundamental accounting practices and systems (such as Timberline) as applied in job cost accounting.
• High level of interpersonal communication skills with strong customer orientation.
• Excellent grammar and written communication skills.

Education and Experience

• May substitute three years experience and/or training for education or have the equivalent combination of education and experience.
• A 2-year Associates of Applied Science degree in Office Administration or related field.

Salary - Landscapes Unlimited offers a competitive salary and benefits package.

Landscapes Unlimited is an equal opportunity/affirmative action/E-Verify employer . All employment decisions at Landscapes Unlimited are based on business needs, job requirements and individual qualifications, without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other class or status protected by federal, state or local law.