Program Support Assistant- Horticulture

🔍 Georgia - Gwinnett - Lawrenceville (https://careers.georgia.gov/jobs/40735/other-jobs-matching/location-only)

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Education

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Gwinnett Technical College

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1 day ago Post Date

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Employment Terms: This job is a part time, non-benefited position in the Engineering Construction Manufacturing and Design Division that reports to the Program Director of Horticulture.

Salary : $15.00/hr

Schedule: May work up to 29 hours a week depending on business needs and budget for a period not to exceed nine consecutive calendar months. There must be a separation of employment for a period of at least thirty (30) calendar days before becoming eligible for re-employment including any future period(s) of active employment.

Minimum Qualifications (Job CodeH1001): High School Diploma or Equivalent

Preferred Qualifications

Must have or be in current pursuit of an Associate Degree in Horticulture. Preferred applicant will have Certified Pesticide Applicators License – Cat 24 and a valid Georgia driver’s license. Ability to follow both written and oral instruction quickly and accurately. Ability to obtain Georgia Certified Landscape Professional certificate. Experience assisting technical college students and working in a technical college setting is preferred. One (1) year experience in a production landscape design/maintenance/installation environment.

Summary

Under general supervision, performs a variety of secretarial and clerical duties. Serves as a liaison between the program/administrative/technical operation and clients. Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests. Assists in the preparation of special reports and performs special projects for management. May retrieve, screen, open and distribute incoming mail. May monitor and maintain supplies. Maintains filing and record-keeping systems. May assist in the design of web pages for the assigned area. May supervise subordinate employees. Assist with greenhouse, farm and landscape upkeep. Assist with upkeep of tools and equipment.

Duties/Responsibilities

Percentage of Time

• Answers telephone and greets visitors in a courteous and efficient manner.
• Provides secretarial and clerical support to the unit.
• Copies, distributes and files appropriate letters, memoranda, reports and other materials.
• Uses sound judgment and knowledge of the organization's policies and procedures to respond to questions, requests and needs.
• Initiates, composes and accurately types correspondence and administrative documents according to established guidelines.
• Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies and procedures.
• Proofreads and edits documents for content, context, accuracy and consistency.
• Utilizes a variety of software applications in the development or design of documents and visual aids to meet organization needs.

Maintains activity logs according to program/operation procedures

20%

• Communicates accurate information to representatives in a courteous and professional manner.
• Responds to questions, requests or needs based on specific knowledge of program or operation.
• Serves as a liaison between the program/administrative/technical operation and clients; determines the nature of client's business and provides appropriate information and assistance. Refers to appropriate personnel when necessary.
• Demonstrates a significant understanding of program/administrative/ technical operation, and accompanying rules and regulations in the resolution of questions, problems, etc.
• Obtains and provides information and assistance to resolve or facilitate the resolution of problems in a courteous manner.
• Communicates directives, assignments, messages and information clearly and accurately according to program/operation guidelines.
• Interviews clients to obtain information according to program/operation guidelines.

10%

• Prepares and distributes data or reports to appropriate persons according to established program/operation guidelines.
• Contacts appropriate individuals for necessary information according to established guidelines.
• Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests.
• Collects/compiles information from individuals, reports, files, databases and other sources according to program/operation policies and procedures.
• Reconciles data, reports, or forms for accuracy and compliance with program/operations procedures.

5%

• Responds to mail items according to program/operation policies and procedures.
• Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials.
• Prepares and sends faxes, e-mail, and other communication according to program/operation procedures.
• Retrieves and distributes incoming mail according to program/operation policies and procedures.
• Prepares and sends outgoing documents and other materials according to program/operation procedures.

5%

• Establishes and maintains organized, accessible and current systems according to program/operation procedures.
• Purges documents according to program/operation guidelines.
• Classifies, sorts, files, transfers and/or retrieves documents according to program/operation procedures.
• Enters data into client information systems according to program/operation guidelines.
• Maintains confidentiality of records; releases information according to program/operation guidelines.
• Maintain filing and record-keeping systems.

10%

• Copies and distributes documents and other materials.
• Prepares and distributes materials according to program/operation procedures.
• Reviews materials for completeness and legibility prior to distribution. Corrects deficiencies.
• Maintains photocopy machine by clearing paper jams, replacing toner cartridges, and calling for repair when appropriate.

5%

• Monitors use and maintains supplies for program/operational unit. May purchase materials from outside vendors.
• Monitors office supply needs on regular basis.
• Obtains bids for needed goods and services according to applicable policies and procedures.
• Orders supplies according to established policies and procedures.
• Prepares appropriate paperwork and forwards to personnel for signature.

Monitors vendor compliance with contract and notifies appropriate personnel of performance

10%

• Monitors expenditures and ensures adherence to budgetary commitments in accordance with program/operation policies and procedures.
• Performs a variety of secretarial duties for program or operation staff such as scheduling appointments, making travel arrangements, etc.
• Schedules appointments according to program/operation guidelines; notifies appropriate parties of any appointment changes.
• Arranges for necessary facilities, equipment and travel plans as instructed.

5%

• Enters and updates web pages with current information and procedures for assigned area.
• Assist in the research and development of web pages.
• On a weekly basis, enters and updates the web with necessary information to enhance the system.
• Assists in the creation, modification and design of web pages for the division to be published on the departmental web site.

5%

• Defines goals and/or required results at beginning of performance period and gains acceptance of ideas creating a shared vision.
• Communicates regularly with staff on progress toward defined goals and/or required results, providing specific feedback and initiating corrective action when defined goals and/or required results are not met.
• Confers regularly with staff to review employee relations climate, specific problem areas and actions necessary for improvement.
• Creates and maintains a high performance environment characterized by positive leadership and a strong team orientation.
• Evaluates employees as scheduled intervals, obtains and considers all relevant information in evaluations and supports staff by giving praise and constructive criticism.

Recognizes contributions and celebrates accomplishments

5%

• Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.
• Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.
• Shows persistence and seeks alternatives when obstacles arise.
• Accepts direction and feedback from administration and follows through appropriately.
• Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility.
• Works when scheduled; begins and ends work as expected; uses work time appropriately.

5%

• Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College.

15%

Physical Demands

Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

N

Requires having a P-Card.

N

Driving is a responsibility of this position.

N

This position will have direct interaction or care of children under the age of 18 or direct patient care.

O

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

C

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

C

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

O

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

C

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

O

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

O

Noisy environments.

O

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

O

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

N

Work in outdoor elements such as precipitation and wind.

O

Assessing the accuracy, neatness and thoroughness of the work assigned.

C

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 407, Lawrenceville, GA 30043, 678-226-6691, [email protected]

Qualifications to be determined by hiring organization based upon position requirements.

Additional Information

• Posting End Date: Jul 19, 2023
• Shift: Day Job
• Requisition ID: EDU0705
• Agency Logo:
• Number of Openings: 1
• Advertised Salary: $15/hr