Program Administrator, Residency Jobs

• Input and maintain data systems management utilizing New Innovations software program to maintain resident information.
• Provide resident support; distribute institutional information to residents and collect/verify documents for credentials file.
• Coordinate resident recruitment sessions including informational materials, website information, and retrieve/sort residency applications.
• Prepare purchase requisitions and prepare/monitor resident stipend requests.
• Coordinate resident, faculty and student conference assignments and schedules.
• Participate and monitor Residency meetings with Faculty.
• Occasional after hours, evening and/or weekend work required.
• Develop and generate a variety of reports/materials; GMEC reports, monthly, annual and yearly evaluation reports, monthly and yearly rotation schedules.
• Create/assist with the development of department forms, logs, information sheets.
• Coordinate the administrative functions of the residency office and work with the Chair, Program Director and Administrator to ensure compliance with current standards established by ACGME and other relevant regulatory agencies.
• Coordinate new resident orientation; organize/schedule orientation activities.
• Prepare annual department budget, monitor expenses, and produce variance explanations.
• Complete written requests for verification of resident education and training, fellowship applications, letters of recommendation and attending evaluation questionnaires with input from Chair/Program Director.
• Perform other duties as assigned.
• Maintain department records/files; resident files. Memos, correspondence, M&M documents.

Education:

• Bachelor’s Degree preferred but not required.

Experience:

• Minimum of four (4) years’ experience in health care or relevant experience

Knowledge and Skills:

• Problem-solving and decision-making.
• Knowledge of New Innovations software.
• Knowledge of National Resident Matching Program (NRMP).
• Goal-setting and implementation.
• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for institutional, core, fellowship and program
• Interpersonal cooperation.
• Ability to fully utilize BHMC’s electronic record systems, equipment and other healthcare and billing systems relevant to this position.
• Prioritization.
• Knowledge of Electronic Residency Application Service (ERAS).
• Knowledge of Joint Commission regulations.
• Knowledge of Department of Health (DOH) regulations.
• Administration and organization.
• Must be able to work independently, handle confidential matters and be detailed oriented, organized and possess superior communication, interpersonal and organization skills.

• Position requires prolonged periods of standing, reaching, walking throughout the working day.
• Position will be required to stoop, bend, lift, and carry items weighing up to 25 pounds.