Practice Assistant Jobs

Overview

McGuireWoods LLP has an opening for a Practice Assistant/Legal Secretary to join the Corporate and Private Equity team in our Chicago, Illinois office. The Practice Assistant will support attorneys with legal and administrative tasks, which include transactional work, document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects. The ideal candidate will be service-oriented, team oriented, and have strong attention to detail.

McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. For more information, please visit www.mcguirewoods.com . California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.

Responsibilities

• Assists with the opening of new client matters and the gathering of pertinent information to complete task.
• Prepares, edits and formats legal documents, including closing documents, signature pages and binders.
• Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
• Prepares legal documents and correspondence from draft.
• Prepares forms for expense reports, check requests, reprographic services, etc.
• Assists with billing process to include entering attorney time, reviewing pro formats (initiates transfers), editing and preparing draft/final bills and cover letters for clients.

Qualifications

• Requires strong multitasking skills and the ability to thrive in a fast-paced environment.
• Proficient in Outlook and Elite/Intapp (or other comparable time and billing software).
• Ability to proactively identify opportunities to assist team and those the team supports.
• Requires high school diploma or GED and a minimum of five years related experience and/or training; or equivalent combination of education and experience.
• Excellent communication skills.
• Professional demeanor and detail orientated.
• Excellent planning and organizational skills.

Have more questions? Connect with a recruiter directly.