Police Records Specialist Jobs

Inputs, reviews and validates information and reports within a computerized Records Management System (RMS) or Operation Software Systems Interface (OSSI); interprets and translates computer coded data.

Sorts and files criminal records material alphabetically, numerically and by other predetermined categories; retrieves material from files upon request and maintains records of materials removed.

Deals with the general public, furnishing them copies of offense reports or crash reports; assists other law enforcement and military agencies with record checks, supplies computer printout as necessary; assists other Police Department Divisions by furnishing copies of offense reports for court trials.

Operates computer systems with various software programs for document storage and retrieval; creates and maintains spreadsheets; operates other equipment, similar in nature, for law enforcement record-keeping.

Receives and coordinates law enforcement information from other police agencies and relays and/or forwards information to other agencies.

Conducts or assists with validations and audits on records from the Florida Department of Law Enforcement (FDLE).

Maintains active and archived computerized or hard copy files according to Federal, State, and Local regulations and the Department's standard operating procedures.

Completes or assists in the completion of monthly, semi-annual, and annual reports on the Uniform Crime Reports (UCR) for use by Department members and for submission to the FDLE.

Maintains appropriate work logs; updates procedural manuals pertaining to the computerized information systems.

Conducts financial transactions with the public relating to public records requests in accordance with City ordinances and State Public Records Law.

Prepares a variety of statistical reports for supervisors and may provide training to co-workers.

Completes or assists in the completion of documents for destruction of Department records per Florida State Statutes. May be assigned as an assistant public records custodian.

Responds to and testifies in court or provides depositions when required concerning the custody of records or any other related records unit tasks.

Performs front desk customer service, as needed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within the classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are logical assignments to the position.

• Ability to obtain NCIC/FCIC certification within 6 months

Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.

Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.

The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Veteran's Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.

Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.

Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.