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Planning And Zoning Administrator – Town Of Lyman
Recruited by South Carolina Chapter of the American Planning Association (SCAPA) 11 months ago Address , Town Of Lyman, Wy $65,000 - $70,000 a year

Planning And Zoning Staff Assistant

Company

Town of Greenwich, CT
Address , Greenwich, Ct
Employment type FULL_TIME
Salary $28.13 - $38.85 an hour
Expires 2023-07-23
Posted at 11 months ago
Job Description
General Statement of Duties

Serves as key clerical and administrative support to the Planning & Zoning Division of the Planning & Zoning Department. Reports to the Director of Planning and Zoning or designee.

Current members of the GMEA union have preference to the position.

Qualifications

EDUCATION & EXPERIENCE:
Graduation from High School plus three (3) years related clerical experience with at least one (1) year of experience in a fast-paced, customer service, digital environment.

QUALIFICATIONS:
Demonstrated knowledge of methods for efficient business office administration.

Proven ability to make computations with speed and accuracy, and to handle monetary transactions accountably.

Proven ability to quickly learn division policies, procedures, and regulations.

Proven ability to multi-task and to perform a variety of functions in a fast-paced environment.

Proven ability to work independently with minimal supervision.

Demonstrated ability to learn industry-specific software and skilled in the use of Microsoft Office Suite, including Word and Excel.

Proven ability to communicate effectively, dealing tactfully and courteously with officials, professionals and the public.

Demonstrated ability to establish and maintain harmonious working relationships with colleagues and supervisors.

Proven ability to compose and proofread correspondence, maintain complex clerical records, prepare reports from records, and format statistical reports for presentation.

Demonstrated ability to maintain confidential information.

Exam Plan:
100% Written Exam
Pass/Fail Computer Skills Test

Department: Planning & Zoning
Division: Planning & Zoning
Bargaining Status: GMEA
Salary Range: D
FLSA: Non-Exempt
Date Created: July 2022

ESSENTIAL FEATURES:
Maintains document tracking databases; creates spreadsheets and statistical reports.

Compiles large digital agendas with information provided by professional planners.

Monitors and maintains detailed records, conducts research, updates and corrects records and reports changes as necessary; prepares and types necessary information for records.

Provides customer service responding to inquiries or complaints in accordance with established departmental procedures and policies.

Prepares and processes general correspondence in accordance with departmental rules, policies and regulations, utilizing knowledge of departmental activities and procedures, some of which may be of a confidential nature.

Collects and handles fees related to department transactions in accordance with the
Town’s cash handling protocols.

Assists with large-scale scanning projects and document management; organizes a variety of records, manual and electronic indices, and routine and confidential files.

Assists the Systems and Compliance Manager for Planning and Zoning with administrative functions as needed.

Supports Town policies and philosophies.

Performs other related work as required.

Supplemental Information

All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test, given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.