Personal Assistant/Fractional Operations Manager

Dynamic Small Business Owner Seeks Fearless Executive Assistant/Fractional Operations Manager to Transform Chaos into Success!

• Do You Thrive When Challenged and Ready to Streamline a Spirited Entrepreneur's Vision?
• Do You Have the Grit to Navigate the Storm of Entrepreneurship Beside a Bold and Driven CEO of a small but mighty healthcare and fitness business?
• Ready to Showcase Your Organizational Skills in a Fast-Paced Entrepreneurial Landscape?
• Can You Steer the Ship When Business Waves Get Wild?

If so... then this may be the exact opportunity you're looking for! There is tons of room for growth - because as long as we're growing - you get to grow right alongside us as the right-hand person to the CEO and business owner.

About the Company:

Position Overview:

The Executive Assistant / Fractional Operations Manager will play a critical role in streamlining operations and supporting the business owner. This dual role demands an individual who can handle administrative tasks, manage key operations, and contribute to the strategic direction of the company - seamlessly and with minimal oversight.

Key Responsibilities:

Administrative Support to the Owner:

• Prepare reports, presentations, and agendas for internal and external meetings.
• Handle confidential documents and communications with discretion
• Manage calendars, appointments, and email correspondence - both personal and business

Operational Management:

• Coordinate and oversee upkeep of all SOP's and Company handbook
• Coordinate with different departments to achieve company objectives.
• Identify operational bottlenecks and suggest improvements.
• Assist in budgeting, forecasting, and financial reporting.
• Oversee daily operations, ensuring smooth workflow and efficiency.

Project Management:

• Collaborate with internal teams and external partners/vendors.
• Lead and oversee projects, ensuring timely completion.

Team Coordination:

• Serve as a communication bridge between the owner and the staff.
• Organize team meetings, training sessions, and workshops.

Required Skills & Qualifications

• Excellent verbal and written communication skills.
• Be able to easily use and quickly learn new systems and technology
• Proven experience in operations or project management.
• Proficient in MS Office Suite and Google Drive
• Discretion and confidentiality.
• Ability to work independently, prioritize tasks, and make informed decisions.
• Familiarity with Project Management tools (Asana or similar) and CRM systems (Keap or similar)
• Strong organizational and multitasking skills.
• Minimum of 1 years of experience in a similar role.
• Have acute attention to details and be able to catch mistakes quickly and before anyone else

Compensation:

• This position has room for quick growth and is completely dependent on your performance
• Full benefit package begins at 35 hours
• Part-time to full-time role starting at $20-30/hour

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