Payroll Specialist Jobs

Salary Range: $28.13 - $37.98 Hourly

Hiring Range: $28.13 - $33.08 Hourly

Job Summary

If you have a keen eye for detail and have a strong payroll background, willing to dive in, roll up your sleeves, and solve problems, then this is a great place for you!

Your primary responsibilities are to ensure our complex payroll system is 100% accurate, while also providing excellent customer service to our employees and ensuring all reporting, taxes, and other withholdings are processed in a timely manner. As a member of the Finance team, you will have some accounting responsibilities and offer support where needed to the Payroll Administrator and greater team.

Experience, Knowledge, Skills

• Understand proper taxation of earning and deduction types (bonus, advances, severances, etc.).
• Ability to work in a fast-paced environment, manage multiple and shifting priorities, while consistently meeting deadlines.
• Ability to maintain employee confidence and protect payroll operations by keeping information confidential.
• Solid understanding of general accounting principles and IRS compliance.
• 2+ years of payroll processing experience working in mid to large size organization.
• Strong analytical and problem-solving skills.
• Knowledge of MS Office Suite, with advanced skills in Excel.
• Will consider a combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.
• Associates or Bachelor’s degree in Accounting, Finance, Business, and/or related field preferred; OR
• Hands-on experience with HRIS and Oracle Cloud payroll module.

Essential Functions

• Recommend and make changes required to payroll processing and payroll system as requested to meet needs of City, federal, and state requirements.
• Complete special projects and reports as required.
• Work closely with ADP, the third-party tax filing service that is responsible for processing all state and federal taxes and year-end printing of W-2s. Review, audit, and balance all payroll-related information to ensure accurate and timely payment of salaries and benefits, compliant with federal & state regulations.
• Administer the cash card system, by providing cards to employees, enter information, and maintain the system; resolve card issues with employees and the cash card company.
• Performs additional duties as assigned.
• Prepare and process biweekly payroll data for over 1000 employees, while reviewing and ensuring accuracy of approved time sheets.
• Respond to auditing and regulatory inquires and compliance by providing information and documentation for audit requests.
• Perform daily payroll operations, such as, processing direct deposits, liens, and garnishments, taxes, referral payments, merit increases, bonuses, terminations, paid time off, insurance, 401K deductions, benefits deductions, etc.
• Participate in monthly, quarterly, and year-end close activities by preparing journal entries and reconciliations for all payroll and benefit related accounts (i.e., W-2, W-2c, 1095).
• Manage tax withholding records and other payroll deductions for all federal, state, local that affect payroll.

Work Environment And Physical Requirements

• Work is safe to minimal hazards that are typically found in a general office environment where there is rarely little or no exposure to injury or accident.
• Manual dexterity enough to accurately input, retrieve and verify work assignments; employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms.
• Work is performed with extended periods of time at a fixed station.
• Multiple tasks are performed simultaneously with frequent interruptions and an expected high level of accuracy in work.
• Frequent contact occurs with employees and the public, in person and on the telephone.
• The employee frequently is required to sit and talk or hear customers.
• Duties may occasionally light to moderate physical effort that includes stooping, kneeling, crouching, crawling; frequent standing or walking; frequently lifting and/or moving up to 10 pounds and occasionally lifting and/or moving up to 25 pounds; maintaining arms and hands in the same position for repetitive tasks and frequently working with light objects and light hand tools.
• Extensive work is performed on a computer with repetitive data entry and 10-key calculations; work is primarily performed at a desk.
• Communication skills enough to hear and convey information to/from the public via telephone and in person.
• Operate standard office equipment requiring continuous or repetitive hand/arm movements.
• Vision enough to interpret computer screens and documents to assist the public and complete work assignments; specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.