Patient Care Coordinator/Scheduler - Scarborough

Sign On Bonus Eligible!*

New England Cancer Specialists (NECS) is currently seeking a full time, Monday-Friday, Patient Care Coordinator (PCC), to work in our Scarborough office. The PCC serves as the face to face/over the phone daily contact for patients in regards to the scheduling of appointments, booking of scans, labs, and procedures as needed. The PCC along with a physician, NP/PA, Nurse Navigator, Prior-Authorizations Specialist, and Medical Assistant form a team that covers all aspects of patient care. Duties include maintaining the physician's appointment schedule, completing all non-clinical orders, managing and resolving appointment conflicts proactively, answering multi-line phone, triage calls, resolves issues and answers questions, takes detailed messages, redirects calls to the appropriate person, maintains confidentiality, meets deadlines, multi-tasks, problem solves, and assists patients to ensure they have a positive and professional experience at all times.

NECS is a private medical practice composed of 14 oncologists and hematologists serving the region from five separate locations in Maine and New Hampshire. Our mission is to make life better for people with cancer and blood disorders. Kindness, compassion, and respect are part of everything that we do - from our phone operators to our physicians, every person on our team is important, and everyone makes a difference. We are proud to be the first Dana Farber Affiliate practice in the country, striving to provide the highest quality care and unmatched, holistic support for every patient, every day

Job Duties

• Follows all urgent/emergency protocols.
• Scans records into the EMR as needed
• Returns all phone calls by the end of the same business day.
• Maintains provider calendar, ensuring all changes are reflected in the EMR clinic schedules.
• Communicates consistently and frequently with provider team(s) any changes to or effecting patient care plans to ensure the best possible care for every patient.
• Completes all non-clinical orders entered in patient charts by providers.
• Maintains a pleasant, professional demeanor at all times with patients and coworkers.
• Others duties as assigned by Office Manager.
• Communicated clearly and professionally to patients and staff. Accurately communicates all necessary instructions for upcoming appointments, scans or procedures to patients.
• Actively participates in weekly team meetings.
• Schedules appointments for patients by phone or in person. Works within the electronic medical record ensuring all appointments are scheduled to match physician/clinician availability with patient preferences.

Travel: Rare.

• Current and Former Employees are not eligible for the sign on bonus.

Required Experience

• Minimum one year clerical and/or Medical Secretary experience in a health care field, oncology experience preferred.
• Knowledge and application of medical terminology required.
• High school diploma or GED required.
• Minimum 1 year experience in complex medical scheduling.
• Previous experience with electronic medical record systems required.
• Exceptional customer service experience required.

Benefits

New England Cancer Specialists offers competitive pay and benefits to our employees. Benefits include medical, prescription, dental, vision and life insurances. Short Term and Long Term disability insurances. Other benefits include tuition reimbursement, Paid Time Off, 10 Company paid holidays as well as employee discounts.

Our employees donate 100% of their Friday Jeans Money back to our patients. When we wear jeans to work on Friday, we agree to donate $2.00 to help those in need. This money is distributed to the Financial Advocates in our Topsham, Scarborough, Kennebunk, and Portsmouth sites, and then changed into gift cards to help our patients with food, gas, and other necessity they may need assistance with.

Keyword: Medical Secretary, Medical Scheduler, Scheduler, Scheduled, Oncology