Outreach And Events Coordinator

SSD Chicago Center on Democracy-Staff and Temporary Employees
The Chicago Center on Democracy is an academic center at the University of Chicago, which uses the power of academic research and discussion to support democracy worldwide. We are a hub for those working on issues of democracy at the university.
The Chicago Center on Democracy seeks a creative, detail-oriented individual to coordinate outreach and events oriented around topics of democracy. Reporting to the center’s Senior Research Associate, this person in this role organizes and implements events, and plans, creates, and disseminates information about activities of the center.

• Correspond with vendors.
• Reserve venues.
• Determine ways to get students aware and interested in our events and activities.
• Dream up interesting activities we can organize for students and others, and engage with faculty and students to gather their ideas.
• Coordinate with speakers and guests.
• Support reimbursements.
• Create and manage registration pages.

• Assemble name badges and name tents.
• Provide introductory remarks for some events.
• Set up venues: put up signage, bring center merchandise, ensure catering arrives, etc.
• Provide support for A/V issues.
• Operate the registration table.
• Maintain inventory of event supplies.

• Manage the center’s social media planning and strategy, developing and publishing content across social channels.
• Manages content on the center’s website, creating and updating copy and images for news, event listings, and other pages.
• Draft content for mailing list.
• Implement strategies to grow subscribers to our channels.

• Be available to help address other needs of the center that arise.
• Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.
• Maintains guest lists and assists with mailing invitations and creating brochures for the event.
• Performs other related work as needed.
• May be involved in identifying development opportunities and drafting content for proposals.

Minimum requirements include a college or university degree in related field.Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

• A college or university degree in a field related to democracy.

• Demonstrated experience in a professional setting organizing events and communications.

• Event planning, social media management, graphic design, website management.

• Communications expertise, both written and spoken.
• Capacity to project manage and prioritize among competing priorities.
• Passion for issues related to democracy.

• Workspace, and all needed materials and supplies will be provided.
• Availability to work some evenings and occasional weekends to staff events.
• Person in this role must be available to work in person at the University of Chicago campus in Hyde Park, Chicago, though a certain amount of remote work may be allowed.

• References (required)
• Cover Letter (required)
• Resume/CV (required)

Communications
Individual Contributor
Exempt
Monthly
37.5
Yes
No
No
No