Operations Manager-Baltimore Jobs

Description

ABOUT JEREMIAH PROGRAM:

Jeremiah Program (JP) is a nonprofit organization helping single mothers invest in themselves so they can thrive and take steps towards economic mobility by helping them access higher education, affordable childcare, housing, skills training, and career development.

Jeremiah Program offers one of the nation’s most successful strategies for disrupting poverty, two generations at a time. At JP, we believe that no mother should have to make the untenable choice between investing in herself or supporting her children. Our holistic approach invites single mothers into the leadership tent and encourages families to bring all of their identities to bear in achieving their goals in pursuit of economic mobility. Founded in 1993, this year JP is supporting nearly 2,000 moms and kids across nine residential and non-residential campuses: Austin, Baltimore, Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and Rochester. Learn more

POSITION SUMMARY:

As key partner to the Executive Director, oversees the day-to-day operations of campus offices and facilities, ensuring that employees have the environment and equipment they need for optimal performance in their roles. Promotes a positive and inclusive campus culture by partnering with campus and campus support team leaders to encourage team building, identify and escalate potential issues and maintain mission focus. Provides administrative support to Executive Director and campus leaders.

PRIMARY RESPONSIBILITIES:

Campus Operational Leadership

Partner to the Executive Director

• Manage local facility needs, ensuring all spaces are appropriately cleaned and maintained.
• Set up and maintain databases and filing systems, including office and vendor contact lists.
• Partner with IT leadership and designated vendors on all campus and staff hardware, software, and network needs.
• Procure and maintain printers and other office equipment, including working with vendors and suppliers and assisting staff with use and troubleshooting of equipment.
• Implement and maintain campus office operations and procedures, partnering with appropriate leaders to respond to changing priorities.
• Partner with HR to onboard new hires, support implementation of talent and culture initiatives locally and handle other staff-related matters.
• Serve as thought partner to the Executive Director regarding improving the experience for staff, families and stakeholders.
• Partnership in processing, documents and creating special projects, presentations, and training involving administrative work in tandem with Development, and finance.
• Order all supplies and maintain inventory, anticipating needs based on scheduled campus activities.
• Support Executive Director with Board meeting scheduling and planning, including preparation of meeting materials.
• Field incoming calls and correspondence, supporting staff with shipping and mailing needs.
• Maintain consistent awareness of operations and make recommendations that increase efficiency ,maximize operational budget and nurture team culture.
• Partner with finance to manage all local accounting activities (e.g. deposits, check requests) and serve as local point of contact for questions regarding accounting processes and procedures.
• Other Duties as Assigned: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Requirements
• Act as team culture champion, working closely with Executive Director and campus leaders to promote a positive and inclusive team culture and campus environment.
• Maintain campus calendar and schedule meetings and team events.

The Operations Manager must believe in and be a passionate advocate for JP’s mission. A strong applicant will possess these qualifications:

Salary & Benefits

Salaries for people entering this role typically fall between $43,560 and $48,400 commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer medical, dental, vision, and supplemental benefits as well as retirement plans and a generous paid time off package.

• Strong interest in 2-generation mission with the motivation to become an organizational ambassador
• Agile and resourceful problem solver with a solutions-over-obstacles approach
• Self-motivated with excellent organizational skills and the ability to successfully juggle multiple priorities
• Proficiency with Microsoft Office tools, including Outlook, PowerPoint, Excel and Word, and facility for basic technical troubleshooting
• Excellent judgement and discretion in handling confidential and sensitive information
• High school diploma/GED required; Bachelor’s is welcome but not required
• Excellent communication and relationship-building skills with a strong focus on building an inclusive and positive environment. Must be able to build trust and interact with employees at all levels and individuals of diverse backgrounds
• Minimum 4 years of operational and office management experience, preferably in a nonprofit organization

• We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

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