Operations Manager Jobs

• Provide daily operations support to Project Management Office. Manage PM tasks consisting of internal and external communications, reporting requirements, and action items. This includes the coordination and facilitation of PM events and meetings; analysis, consolidation and dissemination of information; preparation of information for briefings, formal staffing packages, information papers, calendar items, and meeting minutes. These items shall be entered and tracked using the LCMP Task Management System and the PM SharePoint Site in accordance with PM Task Management SOP. Make required revisions, provide Technical Writing and Technical Editing in accordance with Army Regulation (AR) 25-50, and maintain configuration control of all documents until a final product is accepted by the Government.
• Manage acquisition workforce development programs for PM to include those associated with the Department of Defense Acquisition Workforce Development Fund (DAWDF). The contractor shall develop requests, manage all programs and provide all status reports, spend plans, training demographics, hiring matrices and funding requests including monthly reports and for bi-annual reports to Congress as detailed in the ASC monthly status meeting or associated guidance overseen by PEO CS&CSS. The contractor shall coordinate with PM leadership and external agencies such as the Acquisition Support Center (ASC) and Program Executive Offices as necessary to carry out the execution of the programs.
• Prepare and staff Executive Summaries (EXSUMs), meeting action items, and informational papers in accordance with AR 25-50, Preparing and Managing Correspondence.
• Coordinate, prepare, and disseminate PM internal and external reporting requirements and Commander’s Critical Information Requirements and PM Operations Weekly Update.
• Provide administrative services in support of the Project Manager and Deputy Project Manager to cover leave and absences. These services will consist of physically manning the reception desk to answer phones, escort visitors, respond to information requests for General Officer and Senior Executive Service level offices, and schedule conference rooms and facilitate meetings.
• Develop briefing packages to support budget, test, logistics, and program management and reviews, and acquisition decisions. Copies of all presentation materials shall be maintained in the SharePoint PM knowledge management system.
• Serve as a primary point of contact for interaction with the PEO CS&CSS Operations Team and will coordinate with the PM Operations Chief, PEO Executive Officer (XO) and Executive Administrator on the preparation, staffing, and tracking of Project Manager and Program Executive Officer correspondence.
• Determine the appropriate Project or Product Manager, PM Staff Section or Subject Matter Expert point of contact to respond to the tasker inquiry and assign the action item by summarizing the task and providing instructions for completion and a suspense date. The contractor shall enter the task information in the LCMP Task management portal. Once the response(s) are received and approved by the appropriate PM leadership, the contractor shall submit the tasker for closure, with all associated documentation in the LCMP portal. The contractor shall provide current status of active and pending tasks, facilitate meetings with other action officers, and advise PM FP organization elements regarding PEO CS&CSS and PM staffing procedures, protocol, and format requirements. The contractor shall release the Government approved response to the action item/tasker within one (1) business day after receipt of approval.
• Plan and coordinate project manager leadership events and meetings, including Project Manager Reviews, Board of Director meetings, PEO Bi-Weekly meetings, Program Reviews, and working group meetings. These events support budget, test, logistics and program management and acquisition decisions. Copies of all the presentation materials shall be maintained in the SharePoint PM knowledge management system.
• Monitor and coordinate PM events on the PM Actions Calendar and the PM IMS. The events consist of meetings, Board of Director Engagements, demonstrations, experiments, testing events, and visits by governmental and industry leaders.
• Collects and maintains a current internal documentation library of program documentation received as contract deliverables. Provides or coordinates special documentation services such as distribution, collection of revisions, and consolidation of required changes. Gathers, analyzes, and composes technical information. Conducts research and ensure the use of proper technical terminology, naming conventions, jargon, and lexicons. Translates information into clear, readable documents to be used by technical and non-technical personnel.
• Provide ad-hoc backup support to conference room scheduler / VTC support personnel. The contractor shall manage the scheduling of conference rooms and perform point-to-point video teleconferences (VTCs) to include operating the equipment and establishing the call or calls.

Requirements

• MQ 1- Proficiency in Microsoft Office applications, including SharePoint, Word, Excel, Outlook, and Power Point and proficiency using these applications to simultaneously track and report the progress of at least ten projects
• MQ 2 - At least 1 years of experience in planning and managing events for DoD and Military senior leaders. Experience shall include reviewing and verifying required protocols are performed.
• MQ-3 Must have at least 36 months experience, education or training in program or managerial experience in a type of work or a combination of functions directly related to the position to be filled or in comparable work or functions.

Benefits

Medical, dental, vision insurance

Employer paid life insurance

Employer paid short-term and long-term disability insurance

11 paid federal holidays

Paid vacation

401K with company match

Performance bonuses

Referral bonuses