Operations Manager Jobs

OVERVIEW:

An independent SEC-registered financial planning firm that serves high net-worth clients in the oil and gas industry from their office in west Houston, TX is seeking a full-time Office/Operations Manager to join their growing team. The Office/Operations Manager will be onsite five days/week and will work a 9-5 Monday – Thursday and Friday 9-3:30 schedule.

RESPONSIBILITIES:

• Prepare and file annual property tax submissions and audit payroll tax payments
• Lead the firm in cybersecurity training and awareness for employees
• Maintain office operations and procedures
• Review and analyze company financials for management review
• Oversee payroll and benefits administration
• Work with our IT vendor to ensure the security of data, network access, and backup systems
• Consult with the management team on decisions that impact staff
• Design, develop, implement, and coordinate systems, policies, and procedures
• Administer orientation and training of new hires
• Coordinator of Disaster Recovery Plan (DRP) for natural disasters/ inclement weather
• Renew vendor agreements, insurance policies, rental agreements, etc.
• Negotiate and interface with service companies on projects
• Identify problematic areas and implement strategic solutions
• Coordinate administrative responsibilities for SEC compliance

QUALIFICATIONS:

• Bachelor’s degree
• Trustworthy and committed to maintaining confidentiality
• Minimum 5 years of experience in operations/administration/HR experience (experience within the financial planning industry highly preferred)
• Experience with Microsoft Access database software a plus
• Strong computer skills with a working knowledge of all Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Ability to work independently and in a team environment
• Ability to identify and implement business process improvements
• Proficiency with QuickBooks or similar bookkeeping software
• Excellent writing, listening, and communication skills
• Experience with Microsoft Access database software a plus
• Project management experience with evaluating, executing, and implementing projects
• Ability to handle a wide variety of tasks, and manage several tasks simultaneously with varying deadlines
• Borderline obsessive attention to detail with an eye for identifying missing or conflicting information
• Proactive in planning and thinking
• Strong computer skills with a working knowledge of all Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Experience in project management/strategic planning
• Ability to identify and diagnose operational issues and understand root cause analysis
• Proficiency with QuickBooks or similar bookkeeping software

Monarch Talent Solutions is a values-driven boutique recruitment firm specializing in direct hire accounting, finance, and human resources positions throughout the metro Houston, TX, area. Positions include, but are not limited to, Chief Financial Officer, Chief Accounting Officer, Director of Accounting, VP of Accounting, Controller, Assistant Controller, Accounting Manager, Accounting Supervisor, Finance Manager, FP&A Manager, Treasurer, Senior Accountant, Senior Financial Analyst, Director of Human Resources, and Human Resources Manager.

Founded in 2020, Monarch Talent Solutions is committed to helping clients and candidates with career opportunities by simply being relatable. Recruitment doesn't need to be so transactional, and with our humanized approach and discipline, we are committed to redefining your recruitment experience with transparency, honesty, and integrity.

Stay current with the Houston job market, including career opportunities, market trends, job search tips, and more, by following Monarch on LinkedIn here: https://www.linkedin.com/company/monarch-talent-solutions-llc

At Monarch, we put humanity back into hiring.