Office Manager Jobs

This position is designed to provide administrative support to the Transportation Operations Team.

Benefits: Competitive Salary, Medical, Dental, Vision, Life Insurance, Vacation, Sick, Paid Holidays, 401K.

Schedule: Sunday- Thursday,11am-7pm, working on holidays is required for this position.

Responsibilities:

Operations

• Review the organization and preparation of route documents before dispatch time.
• Work with Dispatch team to maintain accurate reporting records and files.
• Assist in communication with outside vendors.
• Coordinate process to assign new stores or make changes to routing schedule.
• Respond to inquiries via phone or e-mail in the absence of managers and communicate effectively with the transportation team.
• Implement and manage a process to track inventory of transportation department tools and assets such as: Pallet Jacks, Safety cones, straps, hand trucks, DVIR booklets, company phones, store, and truck keys.
• Review notifications and communicate effectively using customer service, routing and GPS Tracking and other management platforms.

Safety

• Assist employees and dispatchers with completion of injury or vehicle accident reports and follow up with procedures and company communications.
• Assist management team with collection or issuance of safety related notifications and/or documents to employees.
• Implement and manage daily Driver Vehicle Inspection process.

Human Resources

• Review employee timecards daily, approve weekly and communicate effectively with employees and managers on any discrepancies or scheduling changes.
• Assist with employee communications and support with translation when necessary
• Assist recruiting team with sizing, issuance, and replacement of employee uniforms.