Office Associate Ii - Records Management - Multiple Vacancies

Department of Public Safety - Maine State Police - Bureau of Identification - Records Management (FOAA)
Job Class Code: 6542
Grade: 13 (Administrative Services)
Salary: $32,968 - $45,614
Location: Augusta, ME
Opening Date: July 12, 2023
Closing Date: July 26, 2023
If you're searching for a career opportunity that involves providing support and interacting with a variety of professionals, then look no further. The Maine State Police’s Bureau of Identification is looking for a self-motivated and collaborative individual to fulfill an administrative and clerical support role in Augusta. The successful candidate will support the Bureau Director and will be responsible for a range of tasks which includes answering phone calls, organizing, and responding to FOAA requests, and maintaining records as well as basic administrative tasks. This is an excellent opportunity for someone seeking a dynamic workplace that offers the chance to work with law enforcement and corrections personnel. Would you be an asset to our organization? We encourage you to apply today!
Daily Responsibilities Include But Are Not Limited To

• Processing FOAA requests.
• Opening and distributing the daily mail.
• Answering phones and fielding or forwarding questions as appropriate.
• Using Microsoft Outlook, Word, Excel, and Powerpoint.
• Tracking and issuing cases.
• Creating and using varied correspondence formats and composing standard business correspondence.
• Examining documents/information, determining facts, detecting errors and irregularities, and acting as authorized.
• Creating computerized formats and/or graphics for forms, pamphlets, charts, tables, and/or maps.

Minimum Qualifications
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Contact Information
Questions about this position should be directed to Danielle Namer at [email protected]
Application Instructions
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits Of Working For The State Of Maine
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Living Resources Program - Navigate challenging work and life situations with our employee assistance program.
• Retirement Plan - The State of Maine contributes 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.