Office Assistant/Receptionist Jobs

Siskind Susser P.C. is looking to fill the Office Assistant/Receptionist position. This is an associate-level, full-time position. The primary role of this position will be to assist with various office administrative tasks and receptionist duties.

Because of the nature of work associated with this position, it will be necessary for this individual to work on-site at our Memphis, Tennessee office. The ideal candidate is someone looking for an associate-level administrative role with 1-3 years of administrative experience. This individual must be fluent in Spanish. This individual will report directly to the firm COO.

Job Duties:

• Liaise with building management and external vendors to address facilities issues
• Provide additional admin support to the Managing Partner and COO, as needed.
• Sort incoming mail and provide it to our legal staff. Notify staff of packages or other important mail notices
• Manage and transfer all incoming calls to the office main line
• Assist in the firm’s file scanning and coordinate with part-time scanning assistants
• Collect payment from clients who come in-person to the Memphis office.
• Maintain Reception schedules and help improve procedures
• Liase with firm’s IT provider as needed to resolve employee technical support requests
• Manage the front desk in our Memphis office including answering the front door, collecting mail, and notifying staff of client arrivals
• Maintain company calendar and holidays
• Assist with scheduling client appointments, as needed
• Plan and execute all social events, gatherings, team-building activities, and culture events throughout the year
• Assist in locating client files (physical and digital files) for office staff
• Maintain inventory of office supplies and equipment

Requirements

• Excellent verbal and written communication skills.
• High school diploma or equivalent required.
• Ability to work effectively with a team under time deadlines.
• Ability to read, write, and speak Spanish fluently.
• Outstanding organizational and problem-solving skills.

Benefits

• Dental and Vision Options
• Health Insurance
• Short-Term/Long-Term Disability
• Full-Time Benefits Include:
• PTO days
• Competitive Salary, based on experience.
• 401(k) w/ employer match