Office Assistant - Part Time (0.6 Fte)

Company Description

Ergomed PLC is a rapidly expanding full service mid-sized CRO specialising in Oncology and Rare Disease. Since its foundation in 1997 the company has grown organically and steadily by making strategic investments and landmark acquisitions, with operations in Europe, North America and Asia

Our company allows for employee visibility (you have a voice!) creative contribution and realistic career development. We have nourished a true international culture here at Ergomed.

We value employee experience, well-being and mental health and we acknowledge that a healthy work life balance is a critical factor for employee satisfaction and in turn nurtures an environment from which a high-quality client service can be achieved.

Come and join us in this exciting journey to make a positive impact in patient’s lives.

The Office Assistant position handles the organizational and clerical support tasks needed in the US Raleigh office. Key support functions include, but are not limited to, scheduling requirements, proofreading, receiving guests, and maintain the office facility as necessary.

• Answer main phone line and forward any messages to appropriate personnel, responsible for checking voicemail
• Coordinator of Holiday Party and other special events
• Facility - keep common areas tidy, and kitchen well-stocked
• Obtain, sort and distribute daily mail
• Facility – liaise with various vendors and property management of building
• Attend appropriate meetings
• Activate / deactivate accounts for joiners / leavers and send communication to relevant parties regarding joiners / leavers
• Maintain online account for office supplies for remote US employees, review orders per policy and approve/deny as appropriate
• Create/order staff business cards
• Arranging food and drink and booking out conferenece rooms for guests
• Maintain Federal Express online account, sign for and distribute deliveries
• Supporting other departments with administrative work, as time permits
• Arrange hotel and ground transportation for visitors
• Work with local IT personnel to manage and track return of company equipment

Qualifications

• Proficiency in all MS-Office applications including Microsoft Word, Excel, and PowerPoint
• Experience working as receptionist, administrative assistant, or other office facilities positions
• High School Diploma: some college is preferred

Additional Information

We prioritize diversity, equity, and inclusion by creating an equal opportunities workplace and a human-centric environment where people of all cultural backgrounds, genders and ages can contribute and grow.

To succeed we must work together with a human first approach. Why? Because our people are our greatest strength leading to our continued success on improving the lives of those around us.

We offer:

• Friendly, supportive working environment
• Strong emphasis on personal and professional growth
• Training and career development opportunities internally
• Opportunity to work with colleagues based all over the world, with English as the company language

Our core values are key to how we operate, and if you feel they resonate with you then PrimeVigilance could be a great company to join!

• Belonging
• Agility & Responsiveness
• Collaborative Partnerships
• Quality
• Integrity & Trust
• Drive & Passion

Come and join us in this exciting journey to make a positive impact in patient’s lives. We look forward to welcoming your application!