Office Assistant (As-Needed) Jobs

Job Summary
Are you interested in working steps from the beach? Do you have administrative skills that can be applied across various City departments? Come join our team! The City of Manhattan Beach is looking for qualified administrative support on a part-time, as-needed basis across various departments and disciplines across the City. Work with our Public Works Department one day and our Parks and Recreation Department the following! You will be given the opportunity to work with our diverse City locations, departments, and staff, depending on the needs of the City.
This position will provide additional support to various departments on an as-needed basis. The days and hours of this position will vary based on the need of the assigned department. There may be periods where there are no hours scheduled if there is no additional support needed.
Under direct supervision, perform responsible, routine to complex clerical and administrative duties to support the needs of an assigned function or department; provide quality customer service; and do other related work as required.
Essential Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

• May be required to work shifts, weekends, and/or holidays.
• Accepts payment of fees and writes receipts; disburses petty cash and maintains and processes cash records; processes and receives reimbursements and expenses.
• Receives, stamps and distributes mail; prepares, posts and sends mail.
• Greets visitors; provides assistance to customers over the phone, via email, and behind the counter, and routes information to appropriate parties..
• Operates standard office equipment such as the telephone, copier, fax machine, calculator, personal computer, and other automated systems and programs that are relevant to the assigned department or division.
• Issues, receives, and processes various applications, permits, registration information, and other forms.
• Performs other related duties as assigned.
• Orders office supplies and maintains inventory; assists with administrative tasks involving personnel, budgeting processes, and facilities.
• Prepares and types agendas and supporting materials; establishes and maintains paper and/or electronic files and record keeping systems.
• Schedules and prepares appointments and meetings, and makes travel arrangements.
• Prepares, types and processes written communications; may transcribe from rough drafts, audio recordings, or verbal instruction.
• Provides administrative and general clerical support to an assigned department or division.

MINIMUM QUALIFICATION GUIDELINES
Education/Training/Experience

• High school diploma or G.E.D. is required.
• Six (6) months of clerical work is desirable.

Knowledge of:

• Correct English usage, including spelling, grammar, and punctuation;
• Research methods.
• Office methods, practices, procedures, and equipment;
• Customer service skills, including ascertaining a customer’s needs and directing accordingly;
• Record keeping procedures and systems; and

Ability to:

• Learn the terms, procedures, and operating details of the assigned department;
• Follow direction;
• Communicate effectively orally and in writing; and
• Follow oral and written direction;
• Read and correctly use the English language;
• Work with confidential information;
• Work cooperatively with City employees and the general public.
• Effectively proofread assigned work;

Skill in:

• Using word processing, spreadsheet, graphics, and specialized software application programs such as MS Outlook and Acrobat; and
• Using internet resources and social media.
• Operating a variety of office equipment including personal computer software and other electronic processing equipment;

License/Certificates/Special Requirements:
In accordance with California Government Code Section 3100, City of Manhattan Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.
APPLICATION & SELECTION PROCESS
All applicants will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. The filing period will remain open until the needs of the department have been met.
NOTE: A drug test may be administered as part of the pre-employment medical exam. The provisions of this brochure do not constitute a contract, express or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Manhattan Beach offers a generous benefit package to fulll-time and eligible employees including PERS medical plans, dental, vision, long-term and short-term disability, tuition reimbursement, and many more.
_________________________________________________________________________
To see detailed information aboutTeamstersbargaining unit benefits, please visit our benefit page on City official website.