Office Administrator Jobs

Office Administrator (MMA/Clark Insurance - New England)

Location: 1945 Congress Street Portland Maine

Reporting Manager: Vice President, Human Resources

Department: Administrative

Our not-so-secret sauce.

Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. More than 9,000 of the industry’s brightest talent drive our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can thrive as an Office Administrator at MMA/Clark Insurance.

Marsh McLennan Agency (MMA) provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With 170 offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh McLennan (NYSE: MMC).

A day in the life.

The Office Administrator is responsible for providing executive level support to the Clark Insurance management and organization. The Office Administrator will oversee the daily administration of Clark Insurance offices.

What can you expect to do?

• Provides ad-hoc support to executive leadership team by updating and printing documents, updating social media profiles, and coordinating appointments as needed (estimated at less than 10% of workload)
• Responsible for managing the administrative and facilities functions for Clark Insurance offices. Administrative and facilities functions include managing facilities, vendor relationships, ordering office supplies, review and approve invoicing of services, and coordinate with managers and colleagues on administrative needs (estimated at 40% of workload)
• Reception support with directing incoming calls to appropriate departments and colleagues (estimated 30% of workload)
• Other duties as assigned by Management.
• Assists with meeting preparation by creating meeting agendas, coordinating locations, and planning meals and travel (as needed) for recurring and ad-hoc meetings. All colleague meetings, executive leadership meetings, and marketing events. (estimated at 10% of workload)
• Assists with new colleague onboarding including request for employee access ids and administer carrier log on ids for all new colleagues (estimated at 10% of workload)

Our future colleague.

We’d love to meet you if your professional track record includes these skills:

• Demonstrates professional verbal and written communication skills and critical thinking skills
• Uses attention to detail to ensure that documents are completed accurately
• Shared commitment to company values; Integrity, Collaboration, Passion, Innovation, Accountability.
• Proficient with Microsoft Word, Excel, Outlook and PowerPoint
• Ability to work discreetly and maintain a high level of privacy and data security related to the Executive team
• Effectively manages multiple priorities to deliver materials in a deadline-driven environment
• Excellent organizational skills with a high-level of attention to detail

We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.

Valuable Benefits.

We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.

Some benefits included in this role are:

• 401K and company match program
• Stock purchase opportunities
• Tuition reimbursement and professional development opportunities
• Generous time off programs ensure you have time to recharge including 15 vacation days, 3 personal days, 10+ holidays, 2 floating holidays, and 4 days for learning & development
• Charitable contribution match programs
• Comprehensive medical, dental and vision plans

To learn more about a career at MMA, check us out online: http://marshmma.com/careers or flip through our recruiting brochure: https://bit.ly/3Qpcjmw

Follow us on social media to meet our colleagues and see what makes us tick:

• Https://www.facebook.com/LifeatMMA
• Https://twitter.com/LifeatMMA
• Https://www.linkedin.com/company/marsh-mclennan-agency/
• Https://www.instagram.com/lifeatmma/

Who You Are Is Who We Are.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.