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Nursery Administrative Assistant Jobs
Company | Moon Valley Nurseries |
Address | Pond Springs, TX, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-07-12 |
Posted at | 11 months ago |
- Dental insurance
- Life insurance
- Health insurance
- 401(k)
- Paid time off
- Vision insurance
- Ensuring operation of office equipment; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Accurately and efficiently handing onboarding paperwork for new hires.
- Managing and maintaining the GM’s and the store’s calendars and schedules.
- Assuring proper PTO, and/or other leave related paperwork, is collected, prepared, completed, and turned into payroll in an accurate and timely manner.
- Answering calls and taking messages or fielding/answering routine requests and/or questions.
- Sorting and distributing mail and replying by phone, e-mail or letter as necessary.
- Helping maintain the overall operation and appearance of the Store’s office areas.
- Assuring all store expenditures are documented, validated and processed correctly.
- Processing A/R, A/P, credit card, financing, and petty cash as directed by accounting and/or management.
- Making bank deposits, processing credit cards, processing electronic checks, etc. on a daily basis.
- Communicating all employee issues, incidents, write-ups, actions, suspensions, qualifying events, and complaints to HR, management, and/or the effected employee(s)
- Establishing, developing, maintaining and updating filing systems, and processing paperwork for GM, Assistant Managers, and Planting Crew Mangers.
- Filing and retrieving store’s HR/Payroll documents, records, and reports (and forwarding to corporate).
- Scheduling, and assisting in the processing of candidates and hiring events.
- Preparing responses to correspondence containing routine inquiries and/or matters, as well as correspondences, reports, memos, letters, charts, tables, graphs, plans, etc. with accuracy and clarity.
- Coordinating and setting up meetings, conferences, teleconferences, and occasionally travel.
- Preparing requested reports and/or analyses by collecting and analyzing pertinent information.
- Maintaining accuracy & timeliness of time sheets and forwarding to Payroll weekly.
- Maintaining office supplies inventory; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Performing other duties and tasks as assigned.
- Assisting GM in scheduling staff at both stores and assuring all HR paperwork (PTO requests, Position Change Requests, Incident reports, etc.) are completed, executed, and turned over to the proper office in an accurate and timely manner.
- Ability to work well with others in a team environment.
- Excellent verbal and written communication skills.
- Strong organizational skills and ability to coordinate multiple projects/activities simultaneously.
- Self-directed and motivated, and able to identify and anticipate tasks to perform.
- Strong proficiency and experience with MS Word, Excel, PowerPoint, etc.)
- Strong time management, attention to detail, and follow through.
- Ability to work independently to complete specific tasks and meet deadlines.
- High Patience level and interpersonal skills
- 2+ years of experience in administrative assistant or clerical position (preferably in accounting or HR).
- Experience with event planning a plus.
- Capable of handling difficult situations and maintaining confidentially and professionalism.
- Experience with confidential and sensitive information/records.
- Administrative writing and reporting skills
- Experience working with accounting and/or HRIS systems highly desirable.
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