Music School Assistant Director

Position Purpose
The role of the Assistant Director is to support the School Director in the daily operations of a music school and is responsible for school oversight in the absence of the director. This position, in conjunction with the school director, oversees school operations, enrollment, staff, students, works with customers and clients, liaises with parents of younger students, and helps to carry out administrative functions in the areas of inventory control, processing sales, billing, and generating reports.
Essential Duties And Responsibilities
Specific duties and responsibilities include the following, but the individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position.
Assistant Director Duties
Managerial Functions

• Shares responsibility with the school director for the operation and maintenance of the school’s retail activities, including inventory, sales, and customer service.
• Partners with the School Director and other staff in monitoring the student and faculty schedule to assure the timely delivery of instructional programs
• ; this includes managing class schedules, camps and lessons
• Supervises the arrival and departure of students to maintain proper order under the school’s care; greet and assist parents ensuring a safe and proper arrival and departure of students
• Recruit, hire, manage and evaluate site staff and teaching faculty in collaboration with the director; evaluate work performance of administrative assistants
• In conjunction with the director, handles the management of complex schedules of classes, staff, faculty and students through the Harmony Gateway System
• Partners with director to secure student recruitment and retention for private lessons, bands, and classes
• Ensures a high standard of practice and quality of teaching through teaching materials, scheduling, programs and methods of teaching and assessment; collaborates with director to ensure successful delivery of lessons
• Promote guidance and information to parents and to students; communicating and consulting with other members of the school staff and with parents to ensure the best interest of the students
• Trains receptionists on all duties; Responsible for oversight and management of front desk duties and reception area

Administrative Functions

• Shares responsibility for the safe use and maintenance of all equipment; Maintains on-site computer system and phone system as necessary
• Responsible for the timely opening and closing of the site
• Administers daily renewals, billing, enrollments and schedule changes
• Supports and backs up the director in administering the site’s payroll, billing, collections and retail sales; inventory control maintaining product levels appropriately
• Stays abreast of and continually updates the B2R curriculum, pricing, rules and regulations
• Other duties as assigned

Teaches private lessons, jams, and parties, etc., as needed (with the approval of the Director)
Knowledge and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to be an efficient problem-solver
• Musical training beyond the amateur level in at least one instrument is preferred
• Ability to learn and utilize B2R’s specialized systems
• Ability to work well with young people
• Ability to communicate effectively with a diverse population
• A deep interest in music and music education
• Effective time management and organizational skills
• Ability to operate basic office equipment, i.e. telephones, photocopiers and computers
• Ability to work both independently and as a team player
• Ability to interface successfully with the public
• Strong interpersonal skills in order to facilitate good working relationships with faculty and staff and to interact with students and parents
• Adaptable to changes in the workplace
• Successful completion of post-offer background check
• Ability to use all relevant computer software (Microsoft Office, etc.) proficiently
• Knowledge of basic accounting and bookkeeping procedures

Education and Work Experience and/or Licensure

• Business management and administrative experience is preferred
• Record-keeping and time-tracking experience a plus
• Bachelor’s degree from an accredited university in a related field (i.e. business, management, music, etc.)
• Some supervisory experience is preferred
• Must have a high school diploma or GED

Language Skills

• Must be proficient in English speaking and writing skills.
• Additional languages are desirable

Physical Demands
The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work full-time with some extended hours from time to time; Must be available to work during the company’s normal business hours.
• Ability to lift and move the equipment typically associated with B2R’s day-to-day operation, e.g., amplifiers, keyboards, recording equipment, light furniture, etc.
• Ability to pick up at least 45 lbs.
• Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach.

Work Environment
The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Band room and recording studio
• Music classrooms, Performing Space
• Reception area

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. Bach to Rock reserves the right to modify this job description in its sole discretion.
Benefits:

• Harmony Gateway is the online system used by B2R to register students and instructors for classes and events. It also generates accounting entries and keeps track of instructor hours worked
• > Health Insurance with HSA, Dental, and Vision.
• > Paid Time Off (PTO) and Sick Time Accrual.
• > 401(k) with company matching.
• > Life Insurance
• > Quarterly Bonus Opportunities from meeting operational goals.