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Medical Records Administrator Jobs

Company

City of Norfolk, VA
Address , Norfolk, 23513
Employment type FULL_TIME
Salary $45,013 - $73,453 a year
Expires 2023-12-06
Posted at 8 months ago
Job Description
Description

The City of Norfolk is seeking a Medical Records Administrator to join the Norfolk Community Services Board. This position will manage Norfolk Community Services Board medical records; develops, implements, and oversees the maintenance, confidentiality, and regulatory compliance of consumer medical records; plans, organizes, and directs the activity of the medical records department staff; coordinates the flow of medical records information and implements ongoing quality improvement efforts within medical records department; oversees medical records data entry, releases of information; develops and monitors the medical records departmental budget.

The Norfolk Community Services Board (NCSB) provides treatment, support, and education to the community with a focus on mental illness, substance use addiction, and intellectual/developmental disabilities. Norfolk CSB provides services to persons in acute crisis as well as integrated, person-centered, and recovery-oriented programming for persons needing assistance and support stabilizing in the community.

Today, the CSB provides treatment and rehabilitation services to over 6,000 Norfolk citizens yearly. Norfolk CSB seeks team members interested in providing skilled services in a public service environment. We are also seeking persons to join our team that are dedicated to supporting a positive work and treatment environment. Please join us as we instill hope and recovery opportunities for the persons we serve.

Essential Functions

Essential functions include but are not limited to:
  • Plans, organizes, and directs the work of medical records office staff; interviews, recommends for hire, and reviews performance of subordinate medical records staff.
  • Performs related work as assigned.
  • Reviews, manages and maintains departmental budget to meet revenue and expense goals.
  • Develops and implements policies/procedures regarding medical records, to include records storage, filing, medical records office functions, and confidentiality issues; develops, evaluates, and revises agency medical record forms in accordance with licensure, regulatory, third party payer, and agency requirements; provides technical advice concerning medical records issues to agency staff; participates in planning for future development and industry changes in the medical records field to keep the agency abreast of issues and innovations.
  • Monitors medical records documentation of providers via records reviews, data collection practices, data analysis and prepares statistical reports related to findings; responds to subpoenas and court orders for the release of consumer medical records; runs and distributes quality assurance exception reports related to medical records (i.e. open cases with no activity, duplicate medical record numbers, etc.); develops medical records office data entry processes in coordination with Information Systems to assure optimal data quality and integrity.
  • Reviews and makes recommendations for active and closed file storage, records retention and disposition in accordance with legal requirements and monitors and assures adherence to these schedules; maintains active and closed file storage areas including inventory, tracking and liaison with off-site document storage contractors; establishes medical records protocols for chart order of assembly, filing, etc.

Education/Experience

Graduation from High School and at least two years of college level course work in records management or a related field or equivalent training.
Two years of experience in a records management position, or equivalent experience.

Additional Information & Requirements

  • Requires certification and ongoing maintenance of certification as a Registered Health Information Technician (RHIT) in accordance with AHIMA requirements or equivalent.
  • Valid Driver's License not required.
Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.