Management Assistant Jobs

Job Title" Management Assistant
Location: Huntsville, AL
Responsibilities May Include But Are Not Limited To
Canvas is seeking a Management Assistant. This position is located in Huntsville, AL.
: Management Assistant in support of Program Executive Office - Missiles and Space (PEO MS), Short and Intermediate Effectors for Layered Defense (SHIELD) Director of Business Management (BMD). Will serve as a Project Office management support team member to ensure smooth and efficient operation of the Business Management Directorate (i.e., Contracts, Cost Analysis, and Financial Management) through the management of action items, meetings, suspense files, and calendar de-confliction. Ensure staff work conforms to the mission, goals, and objectives set forth by the Project Manager (PM) & Deputy Project Manager (DPM), and Director of Business Management of a US Army Acquisition Project Office. Position is administrative with opportunities to expand responsibilities within the areas of Contracts Administration and/or Financial Management.
Prepare, consolidate, and submit a weekly Situational Awareness report to the Project Manager (PM). Schedule & de-conflict calendar items for Director of Business Management. Print out DPMs calendar nightly to prepare for the next day. Prepare travel authorizations for Directorate using Defense Travel System (DTS). Prepare travel vouchers for Directorate leadership. Keep acceptable use policy (AUP) forms for senior leadership. Help with any type of correspondence needs conforming to Department of Army Pamphlet (DA PAM) 25-50 PREPARING AND MANAGING CORRESPONDENCE. Help support PM SHIELD Front office when needed. Schedule & de-conflict meetings in the PEO MS conference room scheduler. Answer routine non-technical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information. Help maintain the Management Assistants page on SharePoint with policies and correspondence. Experience with staffing packages in SharePoint using Workflows while tracking internal and external suspense. Experience using Adobe Acrobat PDF "create agreements" feature to manipulate documentation and present digital documents for Director use and/or signature.
Required Experience & Skills

• Experience booking, approving, recording, processing expense and reimbursements using the Defense Travel System.
• Desire high attention to detail, professional writing skills and advanced skills formatting correspondence using MS Word, applying AR 25-50, and applying the Army's Simplified Writing Style standards.
• Skills using Microsoft Word, Excel, and SharePoint at an Intermediate to advanced level. Experience, understanding, and application of Army Regulation 25-50 Preparing and Managing Correspondence.

Education And Experience

• Bachelor's degree and 7 years' experience, or Master's degree and 5 years' experience

Required Security Level: Must be able to obtain and maintain secret clearance.
All applicants will receive an acknowledgement that their application has been received. Those candidates selected for further consideration will be contacted.
About Us
Founded in 2007, Canvas, Inc. connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce.
Benefits Of Working With Canvas, Inc.
To reflect our company culture, Canvas offers an exciting array of benefits that makes up our employees' total rewards package. Those benefits may include:

• Company-funded Short-Term & Long-Term Disability
• Final compensation for this position is determined by a variety of factors, such as a candidate's relevant work experience, skills, certifications, and geographic location.
• And many more!
• Corporate Sponsored Events & Community Outreach
• 11 Paid Federal Holidays
• Employee Referral Bonus Program
• Generous Paid Time Off (PTO)
• Competitive Wages*
• 401(k) retirement plan with company match and 100% immediate vesting
• Medical, Rx, Dental & Vision Insurance
• Generous company-funded Basic Life Insurance
• Spot Awards for exemplary individual performance
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Dependent Care and Medical Flexible Spending Accounts
• Discretionary performance-based bonuses
• Robust Employee Assistance Program

Canvas is an Equal Opportunity Employer
Canvas, Inc has equal employment opportunities that are based upon a candidate's qualifications and capabilities to perform the essential functions of a particular job and are free from discrimination based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, protected veteran status, genetic information, or any other characteristic protected by law. For our complete EEO/AA and Pay Transparency statement, please visit https://www.canvas-inc.com/careers. U.S. citizenship is required for most positions.
Canvas, Inc. is committed to the full inclusion of all qualified individuals. Canvas, Inc. will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact the Human Resources department at (256) 489-2988 or [email protected].
For further information on Canvas Inc, including more information on employee benefits and our company culture, visit our website at www.canvas-inc.com.