Management Assistant Jobs

About Us:
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/
Boise State University is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Research demonstrates that people thrive when they feel welcome, respected, and inspired. We seek applicants who are committed to helping us achieve our vision of a diverse and inclusive community. Applications from members of historically marginalized groups, including women, BIPOC (Black, Indigenous, and People of Color), those with disabilities, members of the LGBTQ+ community, those who have served in the military, and members of other underrepresented communities are strongly encouraged.
Job Summary/Basic Function:
Performs a variety of administrative duties that enables management or administrators to function more effectively; or primary focus is on administering a program; performs related work.
Department Overview:
University Advancement is the primary fundraising arm of Boise State University. We work to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. University Advancement collaborates with the Boise State University Alumni Association, Boise State University Foundation, and the Bronco Athletic Association.
Boise State Advancement Vision and Values
Vision
Create the best culture of philanthropy and alumni engagement of any public university in the country.
Values
Collaboration – Engage all stakeholders to the benefit of the university.
Communication – We are clear, concise and consistent in all forms of communication.
Integrity – We are direct, truthful and follow through on our commitments.
Inclusion – We proactively reach out to and embrace all stakeholders.
Ownership – We share responsibilities and outcomes.
Continuous Improvement – We never settle and are always looking for ways to improve.
Performance – We plan, execute, measure and report.
Level Scope:
Regularly works on tasks that are varied and complex. Applies full range and job knowledge; frequently adapts procedures, techniques, tools, materials, and/or equipment to meet specialized needs; may serve as lead; performs broad and/or focused assignments under general supervision; originality and ingenuity are often required to help establish procedures in functional area; relies on experience and judgment to plan and accomplish assigned tasks.
Essential Functions:
60% of Time the Management Assistant must:

• Performs minimal clerical support, decisions are non-routine and the consequence of error impacts the departments internal and external customers. Requires in-depth knowledge of the organization in order to manage a single program or multiple projects. They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
• They have administrative decision making latitude and serve in a leadership role. Recognized by others as having the authority and accountability delegated by the administrator when responding to inquiries, resolving complex problems or issues, or committing department resources. Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills. May have budgeting responsibilities.
• The program knowledge for some positions can only be gained by extensive, progressive experience within the program. These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.
• Part of the management team and participate in management decisions and may supervise staff.

35% of the time

• Runs queries, and updates information using Raisers Edge (or a similar database), as well as other data analysis tools.
• Work with donors, board members, university administrators, and business executives; may assist with board meetings, and document management.
• Manages calendaring for vice president, associate vice presidents, or program directors; travel arrangements, conference registrations, expense reports, invoice payments, pcard reconciliation, and meeting arrangements.
• Prepare and edit correspondence and confidential documents for donors and staff.
• Processes Purchase Orders and Requisitions

5% Perform other duties as assigned
Knowledge, Skills, Abilities:

• Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.
• Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
• Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.

Minimum Qualifications:
Experience: interpreting and applying regulations or policies and procedures; planning, organizing, implementing, and evaluating special projects; independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis; analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
Salary and Benefits:
Salary $21/hour; commensurate with experience. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/ .
Required Application Materials:
Please submit a cover letter indicating your interest and qualifications for the position. Attach a resume that includes employment history (including dates of employment).