Management Assistant Jobs

Summary You will serve as a Management Assistant in the Fuel Department, Control Division of NAVSUP FLC PEARL HARBOR. Responsibilities You will coordinate with various Fuels Department Divisions providing, technical assistance, advice guidance, training, implementation, policy, procedures for systematic identification, creation, maintenance, and disposition of Federal Guidelines. You will ensure paper and electronic files are setup properly to include inactive files are setup properly to include inactive files and ensure files are maintained in accordance to Federal Guidelines. You will train users on electronic Records Management principles and ensures E-records are Cut-off and relocated to inactive files area pending disposition. You will assist customers with identification of records to include handling and storage of material such as For Official Use Only, Controlled Unclassified Information, and other types of information. You will perform collection development, cataloging and classification, reference, circulation, computer system and database management, preservation and accountability control. You will ensure that information is accurate and up to date and notifies affected customers of changes to instructions. You will receive customer requests for collaboration tool use. You will support other tasks related to Administrative services to include mail and distribution, scanning of records into PDF, Time-Keeping and creation processing official correspondence. You will perform daily use of information entry using means such as Microsoft Outlook, Word, Excel, PowerPoint and other means. Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-06 grade level or pay band in the Federal service or equivalent experience in the private or public sector applying administrative principles and practices, regulations, maintain and control records, develop, analyze and improve the organizational management functions and work procedures. Examples of specialized experience include 1.) Utilizing knowledge of statutory, regulatory, and other legal requirements associated with information resources management, records management, privacy and access; 2.) Performing collection development, cataloging, classification, reference, circulation, computer system and database management, and preservation and accountability control. 3.) Assist other employees by providing access and connection to the correct databases; 4.) Ensuring compliance with all Federal guidelines in record management, maintenance, and retention of all documentation; 5.) Providing support in Administrative Service including, mail and distribution, time keeping, and processing. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education Additional Information This position is covered by the Department of Defense Priority Placement Program. Additional vacancies may be filled by this announcement. A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments. If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center. Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/ Military Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.