Logistics Coordinator Jobs

Are you looking for career growth, challenges, or simply a more motivating role? Do you want to be a part of a team that gives hope to patients living with rare and life-threatening diseases? At WEP Clinical, our business is growing and the career opportunities are endless. We challenge our team to bring thought-provoking ideas to the table. Join us and see the impact you can make!

Role Objectives

The Logistics Coordinator (LC) plays a crucial role in ensuring the smooth import, order management, dispatch, and export of WEP Clinical Managed Programs. The primary objective of this role is to ensure compliance with customs, regulatory, and quality requirements in all logistics operations. The Logistics Coordinator acts as the central point of contact and subject matter expert for all aspects related to the program within the supply chain, working to streamline the distribution process. Additionally, the Logistics Coordinator oversees freight vendors to ensure timely and compliant delivery of temperature-controlled products to healthcare professionals/sites

The Ideal Candidate:

• Proactive
• Team Player
• Problem Solver

What You'll Do:

Program set-up responsibilities:

• Provide the project team with detailed and clear instructions regarding local shipment requirements.
• Manage Depot Project Instructions (DPIs) and provide project-specific warehouse training, if required.
• Share shipping process information and required documentation (invoices, certificates, etc.) with external vendors responsible for the shipment in advance.
• Administer the Inventory Management System setup, including supplier, customer, product registration, document templates review, and shipping instructions.
• Collaborate with external supply chain parties (3PLs, CMOs, in-country agents, etc.) for new programs, including sourcing quotes, operational set-up, and project kick-off activities.
• Review the Drug Supply Plan and determine the most appropriate supply routes to HCPs and countries included in the program.

General and ongoing responsibilities

• Review provided documentation for each shipment, request changes if necessary, confirm completeness, and provide approval for shipment.
• Process sales orders, including administering the Inventory System, arranging freight shipments, handling proof of delivery (PoD), and temperature print-outs.
• Assist in vendor management oversight, including performance reviews, reconciliation, and coordination of vendor payments if applicable.
• Maintain and update supply chain documents within the electronic Quality Management System (eQMS).
• Act as the main point of contact for shipment and customs issues, facilitating communication between the project team, warehouse operations, and external supply chain contractors.

What You'll Need:

• Effective planning, organizational, and administrative skills.
• Excellent teamwork and interpersonal skills.
• Proactive and solutions-driven, with the ability to work to strict deadlines with a high level of accuracy.
• Strong project management skills.
• Proven track record in supply chain management, project management, or logistics within the life science field or pharmaceutical industry.
• Ability to collaborate with cross-functional teams on new process projects, incident investigation, root cause identification, and process improvements.
• Minimum of 3 years of combined experience in employment, education, knowledge, and skills relevant to proficiently performing the duties of the role.
• Experience in managing global freight forwarders, specialty couriers, and external fulfillment sites.
• Bachelor's Degree in operations management or a science-related field or equivalent.
• Familiarity with Good Manufacturing Practices (GMP), Good Distribution Practices (GDP) standards and procedures, and International Air Transport Association (IATA) requirements.

What We Offer:

• Voluntary life insurance
• 401K safe harbor plan and company match
• Voluntary short-term and long-term disability insurance
• Medical, dental, and vision insurance, FSA, HSA
• Paid maternity & paternity leave
• Paid vacation, holiday, and sick time

What sets us apart:

WEP Clinical partners with sponsors to help patients and physicians gain early access to medicines when no other treatment options are available. WEP Clinical has over 15 years of experience distributing products to over 120 countries worldwide to treat unmet patient needs.

We're Committed to Our Team:

WEP has many initiatives to encourage wellness, growth and development, and team relationships. Check out our LinkedIn Life Page to learn more about our team events, and all that we do to support our employees.

We're Committed to DEI:

At WEP Clinical, acceptance, recognition, and engagement are the core of our DEI values. We are committed to giving employees opportunities for personal and professional success and growth, embracing everyone's unique identities.

Our services include:

Expanded Access Programs (EAPs)

Named Patient Programs (NPPs)

Clinical Trial Supplies (Comparator & Ancillaries)

Wren Nursing (Clinical Trial Home Nursing & Clinical Education)

Hospital Supply of Unlicensed Medicines

WEP Clinical is a smoke-free, drug-free, and alcohol-free work environment.

WEP Clinical is an equal-opportunity employer. WEP Clinical does not unlawfully discriminate against employees or applicants for employment based on an individual’s race, colour, religion, creed, sex, sexual orientation, gender identity or expression, national origin, genetic information, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. WEP Clinical will make reasonable accommodation for qualified individuals with known disabilities, in accordance with applicable law.