Coordinator, Operations Jobs

Position Title: Coordinator, Operations

Location: New York, NY or Washington, DC (Hybrid). Position will sit in our NY or DC office.

Reports to: Chief Operating Officer

Company Background: The Managed Funds Association, based in Washington, DC, New York, and Brussels, represents the global alternative asset management industry. MFA’s mission is to advance the ability of alternative asset managers to raise capital, invest, and generate returns for their beneficiaries. MFA advocates on behalf of its membership and convenes stakeholders to address global regulatory, operational, and business issues. MFA’s more than 160 member firms collectively manage nearly $2 trillion across a diverse group of investment strategies.

Position Summary: The Coordinator, Operations is responsible for providing administrative and organizational support to the Chief Operating Officer and Operations team.

Essential Responsibilities:

• Ensure café is kept clean and stocked, coordinate staff meals.
• Prepare, organize, and distribute official correspondence as directed.
• Provide administrative support to other internal teams, as needed.
• Manage relationships with vendors and service providers.
• Perform other duties, as assigned.
• Provide strong administrative and organizational support to the Chief Operating Officer and Operations team.
• Document and record key meetings involving members, Board of Directors, and prospective members in the organization’s internal customer relationship management platform.
• Provide invoice support and manage business expenses in a timely manner, includes verifying charges, facilitating approval process, and reporting.
• Arrange domestic and international travel arrangements to facilitate meetings with the association’s members, Board of Directors, and others.
• Coordinate office maintenance requests, receive mail/deliveries, process shipments, and maintain office supply inventory.
• Engage with members and internal teams on various matters, while maintaining strict confidentiality with all information acquired.
• Manage the planning and execution of key meetings, including content preparation and coordination with meeting participants to compile materials, scheduling, and logistics.

Qualifications and Requirements:

• High level of professionalism and attention to details.
• Demonstrated ability to self-start, think ahead, problem solve, and engage proactively, as well as work as part of a collaborative team with tact, and creativity.
• Willingness to learn new skills and participate in new projects.
• Excellent written and verbal communication skills.
• Strong time management skills and ability to multi-task projects in a fast-paced environment.
• Minimum of 3 years’ experience providing administrative support at a trade association experience or similar experience. Financial services industry experience is a plus.
• Bachelor’s degree is desired.