Law Office Assistant Jobs

Overview:
The Alaska Office of Victims’ Rights (OVR) is currently recruiting to hire a full-time, permanent administrative assistant/law office assistant. This is an opportunity to work in a small (staff of 7), professional, state government legal office environment in downtown Anchorage. Free parking is included. This job posting will be open until the position is filled. The salary is State of Alaska, Range 11 – 13, depending on experience. The successful applicant will be trained and work “at will” and under the direction of the executive director and legal secretary. Regularly scheduled annual salary increases, medical coverage, and paid vacation and paid holidays are among the benefits included in the State of Alaska employee benefits package. OVR serves crime victims throughout Alaska from this Anchorage office; most victim contact will occur by telephone. This is a great position for someone interested in exploring a career in criminal justice and for anyone who is interested in helping crime victims.
Duties And Responsibilities
Duties and responsibilities include, but are not limited to, the following:

• Greeting guests
• Opening and sorting mail
• Making appropriate referrals to callers
• Preparing routine legal documents
• Maintaining electronic and paper case files
• Preparing routine correspondence
• Answering phones
• Maintaining office calendar
• Assembling electronic and paper case files
• First point of contact within the office
• Requesting documents from court files
• Copying, scanning, shredding documents

Knowledge, Skills And Abilities

• Ability to interact with people from diverse backgrounds and needs
• Developed attention to detail
• Working knowledge and ability to use computer applications
• Ability to communicate effectively orally and in writing
• Ability to effectively deal with people who are under stress with professional courtesy
• Working knowledge of office practices, procedures, filing systems
• Developed proofreading, grammar, punctuation, and spelling skills
• Ability to hear and see graphic information and evidence of violent crime in a detached and professional manner
• Developed keyboarding skills
• Ability to use tact, discretion, and sound judgment
• Professional demeanor
• Basic knowledge of legal terminology
• Ability to maintain strict confidentiality of communications and information to comply with privacy laws

Careers With The State Of Alaska Offer MANY Benefits
The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits . (Please note this video is specifically designed for new State Employees.)
Insurance Benefits

• Supervisory
• AVTEC
• Unlicensed Vessel Personnel/Inland Boatman's Union
• Marine Engineers
• Confidential
• Health insurance, which includes employer contributions toward medical/vision/dental
• Mt. Edgecumbe Teachers
• Correctional Officers
• Exempt employees (not covered by collective bargaining)
• The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information.

• Masters, Mates & Pilots
• Labor, Trades and Crafts
• The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
• Public Safety Employees Association
• General Government
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

Optional Insurance Benefits

• Group-based insurance premiums for
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
• Long-term care (self and eligible family members)
• Term life (employee, spouse or qualified same sex partner, and dependents)
• Long-term and short-term disability
• Accidental Death and Dismemberment
• Supplemental Survivor Benefits

Retirement Benefits

• Employer contribution into a defined benefit or defined contribution program (current employees)
• Matching employer contribution into a defined contribution program (new employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
• Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
• Option to enroll in the Alaska Deferred Compensation Program

See http://doa.alaska.gov/drb/retirement/index.html for additional information
Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Gym discounts at participating fitness providers in multiple locations throughout the state.
• Eleven paid holidays a year

See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information
Minimum Qualifications

• High school graduation or equivalent, and
• One year of clerical experience in a law office, OR
• Two years of clerical experience in an office with front desk main duties
• Must be an Alaska resident, and

Additional Required Information
Applicants are encouraged to provide a cover letter which will be used as a writing sample. This letter will demonstrate writing capabilities, attention to detail, and display professional work experience and/or education.
Special Note
This is a fully exempt job class under AS 39.25.110(3). Positions in the Legislative Affairs Agency are required to be politically neutral.
This position will transition from 37.5 hour to 40-hour work week beginning July 1, 2023 and salary will increase by 6.75%
Contact Information
Katherine Hansen
Interim Executive Director
Agency
Alaska Office of Victims’ Rights
Address
1007 West Third Avenue, Suite 205
Anchorage, AK 99501
Phone
(907) 754-3460
Website
ovr.akleg.gov