Judiciary Clerk 3/Judiciary Clerk 3 Bilingual (Classified/Provisional)-Multiple Divisions

Description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $41,987.71 to $63,592.31 for Schedule A, and $41,987.71 to $56,929.40 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to August 20, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 20, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

Every applicant should be aware that if selected for this position, you must be prepared to work in Somerset, Hunterdon and Warren Counties.

• IMPORTANT: This position is in the classified (career) service. Since an open competitive certification for this location is currently unavailable, applicants selected from this recruitment will be appointed provisionally at this time. Applicants applying for this position must also apply for and take the New Jersey Civil Service Commission Open Competitive Exam and be reachable on the resulting eligible list for this location. Information regarding the Open Competitive Exam for this title may be found on the New Jersey Civil Service Commission website: www.state.nj.us/cscor by calling their Information Center at 609-292-4144.

Position Description

The Somerset/Hunterdon/Warren Vicinage (Vicinage 13), is seeking self-starters interested in performing a variety of clerical, administrative, and other support functions in connection with the operations of the Superior Court. Applicants to this posting may be considered for openings in the Civil, Criminal, Family, Finance, General Operations, and Probation Divisions.

Under the direction of the Court Executive 1b (Assistant Division Manager) and other supervisory personnel, the selected applicants will serve as support staff for one of the above Divisions.

Duties May Include But Are Not Limited To

• Performing other duties as assigned.
• Answering questions posed by judges, the public, clients, customers, complainants, coworkers, and supervisors.
• Processing postal verifications (updated in NJKiDS).
• Verifying records, documents and pleadings for accuracy, completeness and conformity with court rules and other regulations and requirements.
• Compiling and entering data into computer systems; entering appropriate case notes into computer systems; correcting errors in data, accounts, or documents as needed.
• Performing court clerking duties including, but not limited to operating digital recording systems accurately; maintaining accurate and detailed records and logs of in-court activities; marking exhibits; administering oaths to witnesses; completing other court-related paperwork.
• Providing information and explaining Judiciary policies and procedures to court users.
• Working on the processing and disbursement of court fees, fines, bail, restitution and child support payments; preparing deposits and reconciling accounts.
• Issuing writs, warrants and other legal documents into computer systems. Processing warrant paperwork as per established division protocols.
• Troubleshooting office equipment malfunctions as needed.
• Scheduling and coordinating conferences, hearings, trials, and other court events.
• Assisting customers at the payment window by conforming legal documents, calculating fees and costs and entering financial data.
• Composing non-routine correspondence.
• Providing excellent customer service to internal and external customers in person, by telephone, and via written communication.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.

Qualifications

Experience Requirement:One year of experience in an office environment performing a variety of clerical and support services to include keyboarding and one or more of the following: document or information processing, handling payments for fees, recording monies received, reconciling balances or accounts and/or scheduling meetings or appointments.

Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below.

Skills

The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute

• Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
• Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.
• All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.

BICAT Testing: Candidates selected to serve in a bilingual variant title must pass the New Jersey Civil Service Commission Bilingual Communicative Ability Test (BICAT) performance examination or provide proof of having established bilingual proficiency with the New Jersey Civil Service Commission.

Supplemental Information

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching. The selected candidate must be able to frequently lift and carry supplies weighing from 25 to 30 pounds.

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: Pursuant to N.J.S.A. 52:14-7 (L. 2011, Chapter 70), also known as the "New Jersey First Act," all persons newly hired by the Judiciary must establish, and then maintain, principal residence in the State of New Jersey.

How To Apply

The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action

Employer Committed to Ensuring an Open Door to Justice

NeoGov applicant support at 1-855-524-5627 (toll free call)

Monday through Friday, 8:00 AM to 5:00 PM Pacific Standard Time (PST)