International Programs Specialist Jobs

Location: Santa Cruz
Job ID: 53194
JOB POSTING
NOTIFICATIONS
UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.
Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.
INITIAL REVIEW DATE (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The IRD for this job is: 06-07-2023

ABOUT UC SANTA CRUZ
UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW
The Division of Global Engagement (DGE) at the University of California Santa Cruz advances the University's teaching, learning and research mission by working collaboratively throughout the institution to promote global engagement and advance campus internationalization by increasing international mobility among students and faculty, promoting faculty engagement in international activities and developing strategic partnerships abroad. DGE interacts with campus leadership on strategic planning and initiatives to elevate the reputation of UC Santa Cruz globally. DGE units include International Student Services and Programs (ISSP), International Faculty & Scholar Services, Global Learning, and Global Initiatives.
More information can be found here: https://global.ucsc.edu
JOB SUMMARY
Reporting to the Director of International Student Services and Programs, the International Programs Specialist assists in the development and implementation of a wide variety of custom programs that bring international students to the University and support their academic and intercultural learning. The incumbent also assists in the development and implementation of a broad range of programming for inbound international degree-seeking and exchange students and visiting international scholars, supporting community building and cultural adjustment to the University and the United States. The Specialist works with the Director to recommend improvements and changes to policies, practices, and procedures related to programming.
Under general supervision, the Specialist liaises with campus units and external vendors as needed to deliver programs and promote programs to various constituencies such as visiting short-term students, degree-seeking international students, international exchange students, international scholars, and study-abroad students. Oversees the logistics and operations of programs and works within budget guidelines to ensure successful execution. This position involves direct supervision of student workers in support of programs and activities.
APPOINTMENT INFORMATION
Budgeted Salary: $61,500 to $72,000/Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.
No. of Positions: 1
Benefits Level Eligibility: Full benefits
Schedule Information:

• Days of the Week: Mon-Fri
• Shift Includes: Day
• Percentage of Time: 100%, 40 Hours per Week
• Full-time, Fixed

Employee Classification: This is a Career appointment
Job End Date: None
Work Location: UC Santa Cruz Main Campus / Hybrid
Union Representation: Non-Represented
Job Code Classification: STDT SVC ADVISOR 3 (004575)
Travel: Never or Rarely
JOB DUTIES
35% - Customized Short-Term Program Development and Implementation

• Applying professional student services concepts, leads in the planning and development of special programs, such as short-term non-credit study programs for students from international partners, the Graduate Preparation Program, the International Summer Research Program, and other programs as needed. Collaborates with campus staff, academic departments, and instructors to promote and administer programs.

30% - Program/Workshop Development and Implementation

• Develop various workshops in collaboration with GE staff or other campus units such as intercultural development workshops for students and staff, academic strategies for international students, tax workshops for international students, faculty workshops on supporting international students, and other cultural and academic programs. Serves as primary unit liaison with Global Learning to develop pre-departure orientation programs, annual study abroad fair, summer opportunities fair, career pathways for global learning returnees, and other programs to better prepare students for study and cultural adjustment to another country and to assist students with re-entry. The incumbent will collaborate closely with staff in Global Engagement to plan and/ or deliver these programs.
• Plans, designs, and delivers a variety of programs and workshops to student and scholar populations served by Global Engagement. Assists in the development and implementation of a variety of new international student orientations for graduate and undergraduate students, as well as programs that support the ongoing cultural adjustment, connection, and well-being of international students and scholars. Plans and implements complex, high-visibility student events such as International Education Week (IEW) and large-scale collaborations with campus partners.
• Maintains relationships with campus partners and external vendors to arrange spaces, speakers, catering, and transportation as needed. Must have access to a car and be able to drive to purchase, pick up, deliver, and set up food and materials as needed.
• Assists in tracking program expenses. Conducts assessments of programs for continuous review and improvement. Interprets and ensures adherence to UCSC, system-wide, and national policies and regulations as they relate to student programs.

15% - Mentorship and Supervision of Student Staff

• Assists in managing the Global Mentorship Program, providing counseling, guidance, and development of student leaders, including mentor training and matching mentees. Assists in hiring and supervision of student staff.

15% - Outreach

• Works closely with the Director of Communications and ISSP staff to implement outreach activities and promotional strategies to raise awareness of student and scholar programming and events throughout the year. Serves as manager of UCSC International Services and Programs social media on various platforms and manages ISSP newsletter.

5% - Collaboration

• Represents international students and programs on various campus working groups and committees as needed.

REQUIRED QUALIFICATIONS

• Demonstrated ability to organize and prioritize work without direct supervision.
• Effective verbal communication and presentation skills.
• Interpersonal skills to effectively communicate and successfully work with international students, scholars, and campus stakeholders.
• Bachelor's degree in related area and / or equivalent experience / training.
• Skills in judgment and decision-making and problem solving for unanticipated events.
• Demonstrated multicultural/intercultural competencies; successful prior experience working with international populations.
• Demonstrated experience with assessment of programs and implementation of improvements, including measures to improve processes and / or services to students and scholars.
• Demonstrated ability to manage multiple tasks with highly-demanding workload and under pressure of deadlines.
• Demonstrated effective written communication skills for a variety of audiences, including faculty, staff, and international students.
• Demonstrated successful experience in event and/or program planning and promotion for international students, international scholars, and/or other constituencies.
• Prior experience in project management and demonstrated success in collaboration with individuals and diverse teams.
• Demonstrated attention to detail.

PREFERRED QUALIFICATIONS

• Experience working in higher education with a focus on international education.
• Knowledge of common higher-ed practices in international student programming.
• Knowledge of common computer application programs used in higher education settings.
• Experience working with study abroad student populations.
• Experience living and/or working abroad.
• Master's Degree in related area and / or equivalent experience / training.

SPECIAL CONDITIONS OF EMPLOYMENT

• Valid license to drive in the state of California.
• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.
• Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs, and work an alternate work schedule shift as required.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Ability to work occasional evenings and weekends as directed.
• Access to a car with the ability to drive to purchase, pick-up, deliver, and set up food and materials as needed.
• Ability to travel within a defined regional or service area.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• Ability to travel to multiple work locations on and off campus.
• Ability to occasionally work overtime with little or no advance notice.

SAFETY STATEMENT
All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
HOW TO APPLY
Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
EEO/AA
The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=53194&PostingSeq=1
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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