Human Resources And Payroll Assistant

Duties/Responsibilities:

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, FMLA, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Monitor online applications and electronic forms submitted for recruiting and onboarding employees through our automated and electronic approval process.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Assist managers with time and management functions, job requisitions, reviewing online applications for recruiting, and the onboarding process.
• Maintains the integrity and confidentiality of human resource files and records.
• Maintains and update records in the E-Verify system.
• Assists with planning and execution of special events such as benefits enrollment, employee recognition and retirement.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Provides clerical support to the HR department.
• Performs other duties as assigned.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Assists with new hire orientation.

Required Skills/Abilities:

• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Associate’s degree in related field required.
• Prior related office experience preferred.

Physical Requirements:

• Must be able to lift up to 20 pounds at times.
• Prolonged periods of sitting at a desk and working on a computer.

Application

To apply, please submit the following:

• Application at www.northwestms.edu
• Resume
• Three (3) professional references

Northwest Mississippi Community College is a two-year, open access public community college primarily serving 11 counties in northwest Mississippi. Our vision states that “Northwest Mississippi Community College transforms our students’ lives, enriches our communities, and strives for excellence in our educational programs and services.”

Accreditation

Northwest Mississippi Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award the Associate of Arts degree, the Associate of Applied Science degree and certificates in career education. Questions about the accreditation of Northwest Mississippi Community College may be directed in writing to the Southern Association of Colleges and Schools Commission on Colleges at 1866 Southern Lane, Decatur, GA 30033-4097, by calling (404) 679-4500, or by using information available on SACSCOC’s website (www.sacscoc.org).

Affirmative Action

Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities. Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation. The following have been designated to handle inquiries regarding non-discrimination policies: Americans with Disabilities Act of 1990/Section 504 of the Rehabilitation Act of 1973: Disability Support Services Coordinator, Tate Hall, P.O. Box 7046, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3309, e-mail address [email protected]; Title II of the Age Discrimination Act: Vice President for Finance and Administration, James P. McCormick Administration Building, P.O. Box 7017, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3216, e-mail address [email protected]; Title IX of the Educational Amendments of 1972/Title VII of the Civil Rights Act of 1964: (For student-related matters) Associate Vice President for Student Services and Enrollment Management, Tate Hall, P.O. Box 7010, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 562-3409, e-mail address [email protected] or (for employment-related matters) Director of Human Resources, James P. McCormick Administration Building, P.O. Box 7038, 4975 Highway 51 North, Senatobia, MS 38668, telephone number (662) 560-5216, email [email protected].

Safety Statement

The safety and security of students, faculty, and staff is very important to Northwest Mississippi Community College. A copy of the Annual Security Report, published annually by the Campus Police Department, details Northwest policies and procedures regarding campus safety. A copy of the report, which contains the annual crime statistics report, is available online in the current Northwest Bulletin (www.northwestms.edu/bulletin) or on the Northwest website (www.northwestms.edu) and in printed form upon request from the Campus Police Office at (662) 562-3314.