Grants Manager - Office Of Management And Budget

Pasco County Office of Management and Budget has a new exciting opportunity for an experienced Grants Manager. This is responsible supervisory work in managing the County's grant coordination, administration, accounting, and facilitation of strategic grant funding initiatives. This position will also serve as the subject matter expert for projects involving all grant financial management and related analysis. Work is of more than average difficulty and involves advanced management, research, and analytical skills application. Work is performed under general supervision with considerable initiative and independent judgment. Work is reviewed through reports, presentations, and grants management.

This position performs highly responsible, complex professional work on an independent basis as it relates to strategic project funding and grants coordination and administration. Works with administrators, department directors, management staff, the County's intergovernmental relations team and external lobbyists to establish strategic funding initiatives and plans that support the County's priorities and initiatives. Ensure assignments are conducted in a thorough manner; recommendations are developed and presented which provide a sounds basis for actions. Create and maintain long term business/grant relationships with external grant donors to include private foundations, federal governmental agencies, state governmental agencies; and various local agencies that could potential be partners in grant applications. Supervise, plan, assign, and review work of grants coordination, writing, accounting, and administration team; completes performance evaluations; approves leave requests; develops plans for staffing; adjusts work schedule to meet grant submission deadlines. Identify and develop strategies to optimize the grants administration process; serve as liaison between the County and grantors. Provide capacity building to team through on-the-job grant writing, grant reporting, procurement, grant budgeting, and other training as needed. Responsible for coordinating with departments to submit all grant applications to donors; reviews grant applications for accuracy, compliance, and requirements prior to submission; responsible for reviewing and processing all letters of support for signature. Manage all online grant management portal users and access; ensure updates and compliance with SAM.gov requirements. Review, revise, and update grants manual and grants policy on an annual or as needed basis. Review cost benefit analysis prior to recommending grant submittal; gives recommendations on funding sources. Identify and cultivate relationships with new and potential funding agencies. Lead grant kickoff meetings to ensure grant implementation team is aware of reporting, procurement, and financial grant requirements. Participates in quarterly grants meeting and holds other grant meetings as necessary; prepares monthly and quarterly grant reports which include grants awarded, grants pending notification and grants forecast; prepares research, reports, and presentation as requested by supervisor. Coordinate with lobbyists and intergovernmental relations staff. Collaborate with Purchasing on grant-related solicitations and contracts. Collaborate with internal and external stakeholders to ensure compliance with Davis Bacon Wage Determinations related to federally funded construction contracts. Coordinate with grant accounting staff on grant financial reports and reimbursements; assist with FEMA grants management including gathering the County's costs and preparing reimbursement requests with supporting documentation; assists with mutual aid deployment reimbursements. Plan, direct, and oversee the activities of staff engaged in the grant related fiscal processes. Oversee accounting functions (reimbursement request packages, invoice payments, etc...) for all grant contracts. Facilitate year-end grant fund closures, working with the Clerk and Comptroller’s Finance Department. Responsible for financial disaster recovery efforts. Manage grant related audits, working with grantor, external, and oversee internal compliance reviews in conjunction with County staff. Supervise grant activities within all program areas. Supervise complex data analysis and collection for use in management and accounting of County grant funds. Performs related work as required.

• Working knowledge of: U.S. and State government grant regulations and policies; principles of organization and management; supervisory techniques; effective training techniques; methods of accounting and budgeting; agenda/staff summary review process.
• Ability to: read, understand, and interpret grant notice of funding opportunities and grant agreements; plan, assign, supervise and review the work of others; collect and analyze data to draw sound conclusions; formulate and present recommendations and implementation methods; prepare and present oral and written reports; establish and maintain working relationships with other employees and managerial personnel; understand and communicate effectively with County staff.
• Considerable knowledge of: methods, procedures, management, and analysis of grants oversight, compliance, and administration; the County's strategic outcomes and where and how to apply for grant funding to support these outcomes; the process to apply for competitive grants from various entities; the process to access formula/entitlement grants provided by the Federal and/or State government; grant submittal requirements of various granting agencies.

• Medical leave pool
• Paid holidays
• Tuition reimbursement
• PTO (Paid Time Off)
• Deferred compensation
• Florida Retirement System (FRS) retirement plan
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
• Group insurance
• Annual medical leave buy-back