Grants Manager Jobs

Are you interested in an environment where leaders foster a culture based on respect for people and continuous improvement? ADOT leaders model a collaborative, problem-solving, and coaching-based culture focused on employee engagement and development. Leaders are accountable, transparent, and communicative as they sustain an inclusive, diverse, and safe environment. ADOT leaders are visible and present, demonstrating: We are Connecting Arizona

This position reports directly to the Multimodal Planning Division (MPD) Director. Primary responsibilities include managing and providing project management and administration tasks for federal grant opportunities announced by United States Department Of Transportation (USDOT) Infrastructure, Investment and Jobs Act (IIJA) and other federal agencies, e.g., United States Department of Defense (USDOD), United States Fish and Wildlife Service (USFWS), United States Department of Commerce - Education Development Administration (USDOC-EDA). Directs, plans, and prioritizes functions and workload of the Grants Unit. This position located in a central office serves as the lead of not only ADOT, but several other statewide agencies in coordination with federal agencies for discretionary grant funding.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona, unless an exception is properly authorized in advance.

Essential Duties and Responsibilities include but are not limited to:

• Fulfills the needs for technical review and analysis input to infrastructure and other transportation related projects agency-wide.
• Serves as statewide liaison and coordinates new grant funding opportunities with other ADOT Divisions, State agencies, and other public/private/quasi-government/non-profit organizations. Responds to written and telephone enquiries related to grants, provides guidance and support to statewide and national agencies as appropriate.
• Manages subordinate staff through various complex grant processes to improve effectiveness and efficiency. Coordination for ADOT, tribal, private academic, and non-profit organizations. Serves as the federal grant subject matter expert (SME) for statewide agencies in Arizona, and also to collaborate with other states. Fulfills the needs for technical review and analysis input to infrastructure and other transportation projects agency-wide.
• Direct the examination, analysis, and evaluation of the grant process and make determinations to meet compliance. Identifying compelling projects for ADOT to pursue, coordination with ADOT Executive Grant Team (EGT). procurement of grant writing consultants, managing grant development process, providing review comments and input to documentation for competitive grants including project scope, schedule and budget.
• Manage the Quality Control and Quality Analysis (QC/QA) and submission of grant packages before a hard deadline, and management of post grant award activities (e.g, quarterly reports and annual reports to the grantor agency). Advising the Division Director and the State Engineer in identifying, planning, organizing, and evaluating the new federal grant opportunities, and providing input as and when requested.

Knowledge of:

• ADOT project management, program development processes, including but not limited to contract and procurement procedures
• Organizational and operational procedures of ADOT and State government including budgetary, legislative, contracting, personnel and procurement processes, and their responsibilities and authority of various agencies in State government
• Federal and State highway programs and associated processes and applicable laws, regulations, standards and specifications in Bipartisan Infrastructure Law - Infrastructure Investment Jobs Act (BIL-IIJA) and federal discretionary grants and their requirements.

Skills in:

• Executive level oral and written communication including ability to prepare technical reports and make presentation with stakeholder groups and public engagements
• Interpersonal relations as they apply to contact with consultants, the public, ADOT staff, elected officials, local public agency personnel, personnel management, leadership, employee relations, supporting and promoting the ADOT Quality / Productivity Initiative
• Organization and project management
• Listening and working with the public and constituents collaboratively to develop creative solutions to address concerns and issues
• Google Workspace and Microsoft Office

Ability to:

• Coach and develop employees, including continuous improvement practices and principles
• Manage a varying workload with flexibility, organize and handle multiple assignments and priorities in tandem
• Perform critical analysis, complete assignments timely, generate clear and concise reports.
• Work and communicate clearly and effectively with others
• Perform correspondence and in a timely manner

The ideal candidate for this position will have:

A Bachelor's Degree in Planning, Finance, Management, Engineering, or related field.

Progressively responsible experience in leading and managing planning or engineering projects and programs funded by federal and/or state agencies.

A Master’s degree and higher in an appropriate field, Professional license, certification, etc. will be a plus.

This position requires possession of a valid Arizona Class D Driver License. Candidates for this position must complete and sign PART 1 of the State of Arizona Application for Employment at the time of interview, which will allow ADOT to obtain the candidate's motor vehicle record (MVR). The most recent 39-month period shown on the MVR will be reviewed in accordance with A.A.C. R2-10-207.11 (H) and (I). The review must show an acceptable driving record prior to any offer of employment being made by ADOT. Employment is contingent upon an acceptable MVR.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Mandatory participation in the Arizona State Retirement System (ASRS) is required.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-7279. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer. All newly hired employees will be subject to E-Verify Employment Eligibility Verification.