Grant And Revenue Manager

Applications close May 9, 2023 at 9PM (PST).

As WTA continues to evolve, this updated position (formerly the Revenue Manager) will continue to manage WTA's revenue programs and participate on the grants team, the position will also identify and support new revenue sources.

Please submit a cover letter and resume with your application form. Your cover letter should address why you are interested in this position and what makes you a good fit for this role.

COMPENSATION:

• Full pay range is $7,874- $10,552/month (2023 rates). The salary listed is the full budgeted range. Step placement upon hire will be evaluated based on the candidate's years of relevant experience.

JOB SUMMARY:

Manage WTA's post award grant phase administration and assist in pre-award grant acquisition work, including submitting grant proposals. In cooperation with others, work to identify, assess and match state and federal funding sources to agency projects identified in planning efforts. Research and implement federal and state grant regulations to ensure Agency compliance. Manage the agency's revenue program and fare collection system.

DISTINGUISHING CHARACTERISTICS:

Serves as a technical resource to other divisions and project managers about grant requirements, amendments, and revisions. Analyze revenue trends, financial analytics (including descriptive/diagnostic ("what/why it happened"), and predictive analytics to help with data informed decision making. Find potential new revenue sources. Assignments performed at this level have a significant impact on agency funding and require a broad knowledge of grant development, submission, management and monitoring.

ESSENTIAL JOB FUNCTIONS:

1. Grant Management

a. Assist the grant team in pre-award phase tasks, such as researching grant opportunities, understanding regulations, completing, and submitting grant applications for federal, state, and other grant programs.

b. Assist the grant team in pre-award phase to help assess agency staff's ability to apply for and capacity to manage additional grant opportunities.

c. Administer, in cooperation with project lead, active grant awards by tracking grant-funded projects, budgets, completion milestones and compliance with grant requirements.

d. Work closely with Procurement & Contracts Department to ensure overall compliance with grant regulations in grant funded procurements; have familiarization with necessary regulatory requirements (Procurement, Prevailing Wage, Davis Bacon Act, Buy America, etc.) and work with other staff to assist in understanding compliance issues in functional areas of responsibility.

e. Assist other employees with grant project budget development.

• Work with Accounting Manager to inform the Transportation Improvement Plan (TIP).

g. Work with departments on required public processes for grant projects, if applicable.

h. Assist in preparation of the accounting and/or financial reporting of grant functions.

• Assist with preparation of grant reports, closeout documents and reimbursement requests. Upon close out, assists grant team with after action/lessons learned review of grant.
• Assist in maintaining agency grant award files and documentation.

k. When needed, work with legal counsel on grant-related issues.

• Prepare narrative and financial reports for grantors, Board of Directors, or other stakeholders.
• Work closely with Disadvantaged Business Enterprise Liaison Officer (DBELO) on goal setting and outreach for Federal projects.

n. Develop policies and procedures to manage grant reporting functions.

• O. Train others on various grant management requirements.

2. Fare Collection

a. Identify opportunities for improved system methods, procedures, and solutions.

b. Manage pass distribution programs and contracts. Identify problems, issues, and service improvements. Represent WTA to outlets and bulk pass partners.

c. Partner with IT (Information Technology) to troubleshoot and resolve operational issues with customers and vendors.

d. Provide support and problem solving to riders and customer service personnel with fare collection issues.

e. Identify means and methods to get bus passes into customers' hands. This may include more sales outlets or other methods.

• Coordinate and communicate system changes, updates, and issues.

g. Partner with the Marketing Department for new product communication.

h. Implement Fare Rates and Rules, take part in fare rates and rules design.

• Verify and audit fare collection cash reporting and procedures.
• Participate on Fare Policy Committee. Perform revenue analysis and review trends.

k. Ensure compliance with relevant federal and state regulations including banking, privacy, and debit and credit card rules.

• Manage PCI (Payment Card Industry) or equivalent program and compliance.
• Serve as a resource to Customer Service Representatives about fare sales, processes, etc.

n. Develop and support relationships with outside entities taking part in WTA's fare system.

• 3. Revenue Programs

a. Design and implement internal controls including fraud and theft controls.

b. Audit compliance with revenue programs.

c. Ensure revenue accounting follows generally accepted accounting principles (GAAP), Federal Transit Administration (FTA) and Washington State requirements.

d. Evaluate industry trends and innovations, evaluate revenue opportunities.

e. Ensure major contracts are priced appropriately and easily administered.

• Manage and oversee revenue contracts (leases, armored car, etc.)

b. Participate in revenue contract negotiations as needed.

c. Participate in public private partnerships as needed.

d. In coordination with the Finance Director, develop policies and procedures to manage revenue functions.

ADDITIONAL JOB FUNCTIONS:

• Other duties as assigned.
• Manage Finance department budget.
• Other Finance assignments.
• Serve as backup to Accounting Manager with grant reporting.
• Participates in committees and projects as asked.
• Support other Finance staff as needed.
• Analyze and present data.

QUALIFICATIONS:

To perform this job successfully, each essential function must be performed satisfactorily. The requirements listed below are representative of the knowledge, experience, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Writing and managing Washington state and Federal grants.
• Principles and practices of grants management, particularly post award phase grant management, and standards for public agencies.
• Audit theory and design.
• Accounting standards and practices including GAAP, financial, cost, and managerial accounting theory, and practice.
• Internal Control theory, components, and design.
• Principles and practices of revenue control, cash handling, point of sale, and inventory control.
• Federal, state and local government regulations, policies, and standards related to grants.
• Excellent management skills including problem analysis, decision making, planning and organizing, adaptability/flexibility/ambiguity, stress tolerance, and time management.
• Comprehensive research skills.
• Fraud and theft control techniques and countermeasures.
• Banking operations rules and regulations including Payment Card Industry (PCI) compliance.

Skills to:

• Work independently, be able to resolve problems with minimal supervision.
• Ability to develop and implement sound accounting policies and procedures.
• Ability to work independently and as a team member cooperatively and productively.
• Plan, organize, and collaborate with others.
• Communicate any granting agency, regulatory and contractual requirements/constraints.
• Work and communicate effectively with employees at all levels of the organization, outside agencies, and with the general public.
• Excellent verbal and written communication skills. Prepare clear and concise reports and presentations for various audiences.
• Analyze and interpret financial data. Develop proper recommendations.
• Ability to take a lead role in complex projects spanning several departments and functions.
• Excellent organizational skills, including meeting deadlines.
• Attention to detail and accuracy.
• Research, interpret, and develop a course of action for processes and projects.

WORKING CONDITIONS, TOOLS, AND EQUIPMENT:

Duties are performed primarily in an office environment including regular interaction with employees. Typical office equipment used to accomplish job tasks include computer, printer, fax machine, photocopier, calculator, and telephone. This position may require travel to terminals, meetings, and various seminars.

Education and Experience:

Required:

• Basic level knowledge of reporting tools such as MS Reporting Services or Crystal Reports.
• Minimum of three (3) years' experience in successful grant management.
• Intermediate level knowledge and experience with MS Office Suite.
• Effective communication and project management skills.
• Business systems improvement ability.
• Advanced Excel skills.
• Bachelor's Degree in Accounting, Finance, Business Administration, or related areas.
• Minimum three (3) years' accounting and financial analysis experience.

Preferred:

• Revenue program development and management.
• Transit or other passenger transportation industry experience.
• Public Sector or Governmental entity experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Occasionally reach with hands and arms, stoop, kneel, crouch or crawl and lift or move up to 30 pounds at a time.
• Travel to WTA site locations, meetings, and trainings.
• Regularly sit, talk, listen, and use hands.
• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

SPECIAL REQUIREMENTS:

Participation in the WTA's Drug and Alcohol Abuse Prevention Program is a requirement of employment which includes reasonable suspicion drug and alcohol testing. A background check will be conducted to include criminal records and driver's record. Additionally, due to the nature of this position, a credit history check will be performed.