Ft Mother Baby Unit Secretary @ Hup

Description

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The Mother Baby unit at the Hospital of the University of Pennsylvania (HUP) is hiring a full time Unit Secretary.

Summary:

• The Unit Secretary is an integral member of the health care team who delivers quality care through collaboration and communication with team members. They work under the direct supervision of the nurse manager and the registered nurse to support the clerical and secretarial operations of the patient care unit. Some of the major responsibilities will include managing clerical and information systems, receptionist duties, collection and reporting of patient data, incorporating organizational competencies of superior quality care and assuming responsibility and accountability for their role performance outcomes while supporting HUP's Standards of Excellence.
• The Unit Secretary must be a high school graduate or have an equivalency diploma. Post high school education, which includes computer courses and medical terminology, preferred. Familiarity with typewriter/computer keyboard preferred.

Responsibilities:

• Facilitates access for security door/intercom system on locked nursing units as indicated—respectfully answers intercom request for entry onto the unit and follows through with security measures defined by nursing unit guidelines.
• Accountable for placing completed discharge charts in locked box for pickup by Medical Records personnel.
• Notifies Nurse Manager of problems of a more serious nature.
• Prepares patient chart for all transitions in care: for tests, new patient care units, etc.
• Support Medication Reconciliation Process through appropriate chart forms and electronic auditing.
• Keeps requisition locations filled and ensures sufficient supplies are available at the nurses’ station.
• Maintains and updates patient identification bracelets as needed and ensures patient identification bar code stickers are accurate.
• Assists nurses, physicians and other health care providers in emergency situations by arranging for emergency studies, placing routine, CODE and STAT telephone pages.
• Submits completed paperwork for Nurse Manager’s signature.
• Answers the patient call bell system and promptly communicates the patients’ needs to the appropriate healthcare team member.
• Accepts reassignment to other units as directed by Nurse Manager or Charge Nurse.
• Maintains work area and mobile workstations in orderly fashion.
• Communicates patient arrival on unit, impending transfers, or discharges by entering the appropriate information into the computer system.
• Gathers all components of patient chart, including bedside chart from wall desks; assembles in proper discharge order; and ensures each page of the chart is properly imprinted when patient is discharged.
• Supports and contributes to the unit’s patient satisfaction goals.
• Places calls, electronic info-grams and/or completes supportive paperwork to supportive serve departments regarding minor problems.
• Answers telephones, takes and relays messages promptly, and answers inquiries.
• Greets patients and visitors, gives directions, and answers questions.
• Supports the process of notification to Gift of Life.
• Provides suggestions at staff meetings and other forums regarding changes in unit practices that provide for improved delivery of patient service.
• Facilitates patient progression through regular updates with the charge nurse and clinical staff.
• Monitors stationery and paper products levels; initiates order for supplies as directed by the Nurse Manager; maintains locations of forms in compliance with established guidelines.
• Enters discharge information and appropriate admission and discharge code in the hospital electronic information system as soon as the patient either arrives on the unit or leaves the unit.
• Arranges for patient transport as needed.
• Sorts and delivers patient flowers, mail, and packages according to unit needs.
• Maintains the Admission, Discharge, and Transfer Log book.
• Provides direction to the medical teams for completing the fetal death certificate when appropriate.
• Communicates pertinent observations to appropriate members of the health care team in a timely fashion.
• Files and charts laboratory, radiology and other patient information forms in appropriate sections of each patient chart.
• Reports security door malfunctioning to the charge nurse, security and maintenance as indicated.
• Calls for equipment and supplies as needed by the patient and arranges for return of equipment after use.
• Communicates with nursing staff and hospital staff about patients’ needs and whereabouts.
• Ensures that patient consents and Advance Directive paperwork is in order.
• Prepares necessary patient chart copies for discharge to new level of care — Rehabilitation, Psychiatry and/or Hospice.
• Assists Nurse Manager in data collection for departmental projects/research when appropriate.
• Maintains patient medical record in appropriate order: identifies each sheet with patient identification.
• Sensitive and responsive to patient, family, and customer satisfaction issues by demonstrating courtesy and respect for patients, family visitors, hospital staff and employees.
• Works in collaboration with all members of the healthcare team.
• Prepares the Transition Pass as directed.
• Provides direction to the medical teams for completing the electronic death certificate. Secures the certificate according to guidelines.
• Checks charts for sufficient supply of imprinted forms.’

Credentials:

Education or Equivalent Experience:

• H.S. Diploma/GED (Required)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.