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Front Of House Coordinator

Company

Fawkes IDM

Address San Francisco, CA, United States
Employment type FULL_TIME
Salary
Category Technology, Information and Internet
Expires 2023-09-15
Posted at 9 months ago
Job Description
  • Assists visitors in scheduling offices and work spaces through the Condeco office/desk reservation program.
  • Receives US Mail, overnight and hand deliveries. Logs in overnight and hand deliveries and gives all incoming items to Office Service personnel to distribute to recipients using the Digital Mailroom System.
  • Receives incoming calls and direct callers to requested or appropriate party
  • Schedules meetings for San Francisco office and other Withers Bergman offices through the global hospitality software and reserves conference rooms
  • Advises Building Security of all expected visitors to ensure each individual is added to Building’s Security access list.
  • Coordinates food and beverage services for meetings and office events. This includes ordering food from vendors, receiving the food/beverages and coordinating daily meeting schedule for services with Office Services Assistant.
  • Welcomes and receives guests and clients by greeting them in person or on the telephone
  • Requests special services and repairs from Building Manager/Engineer/Security
  • Works cooperatively with Office Services Assistant to ensure that meetings and events are set up and broken down in a timely and appropriate manner.


Requirements


  • Interpersonal skills: the ability to establish effective working relationships with colleagues
  • Solid command of the English language including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed
  • 2+ years as an administrative professional is required, preferably in a law firm, though experience in other professional service industries (engineering firms, accounting firms, architectural firms, etc.) is also acceptable
  • Strong technical skills, including experience with Microsoft Word, Excel and Outlook
  • Strong communication skills: the ability to express self effectively, both orally and in writing