Freelance Event Coordinator Jobs

Primary Function

Individual to support the planning and execution of small to large broadcast-quality productions, as well as private convenings with diplomats, senior domestic and foreign officials, and global leaders. Ability to communicate effectively, enjoy fast-paced teamwork, and execute events under the pressure of a global audience. Ability to multitask, a track record of coordinating projects and events across multiple departments, excellent administrative and communication skills, exceptional writing ability, attention to detail, exemplary hospitality, and a positive attitude. Ability to produce and manage onsite, offsite, and virtual events to ensure smooth execution and that they consistently meet the high quality and standards of the client’s events. Work closely with program staff in the planning of events and act as a liaison between the Events Team and programs and centers. Work to ensure that each event is produced at the highest levels along with a superior degree of hospitality, confidence, and organization

Duties & Responsibilities

• Coordinate with internal staff on VIP attendees to ensure they are received and managed with respect to protocol and other requirements.
• Assist with briefing memos and proposals
• Coordinate onsite, offsite, and virtual events, including coordinating VIP arrivals, departures, security measures, guest management, and AV coordination.
• Work with security details of domestic and foreign officials to coordinate holding rooms, private entrance and exit points, and additional security measures.
• Support global events when necessary, including production, travel logistics, VIP managements, etc.
• Advise on production and visuals for live events that translate to high-quality broadcast productions.
• Assist Events Team in the performing administrative tasks, when necessary.
• Brief speakers and assist with staging re-sets, seating assignments, as well as production timing.
• Work within event budgets and manage vendor relationships, including caterers, florists, etc.
• Draft event material such as speaker invitations, event invitations, talking points, and additional writing assignments, as necessary.

Skills & Qualifications

• Must be able to communicate and interact with all levels of client staff and senior level customers while representing the client in a superior light.
• Excellent organizational, logistical, and administrative skills.
• Ability to work irregular hours, evenings, some weekends, only as needed.

Education & Experience

• Bachelor of Arts is preferred.
• A minimum of 2-5 years of professional event experience in a related field are required.

To Apply

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TeamPeople is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.