Finance Specialist Jobs

The Finance/Operations Administrator plays a crucial role in supporting the finance and operations functions within our growing organization. This position requires strong organizational and administrative skills, as well as a basic understanding of financial and operational processes. The Finance/Operations Administrator assists in various tasks, contributing to the smooth functioning of the finance and operations departments.

Responsibilities

Financial Administration:

• Support the preparation of financial reports, such as expense reports, financial statements, and budget updates.
• Maintain accurate financial records, including filing and organizing financial documents.
• Collaborate with the finance team to ensure compliance with financial policies and procedures.
• Assist with accounts payable and accounts receivable activities, including processing invoices, vendor payments, and customer billing.

Operational Support:

• Help monitor and update operational metrics and key performance indicators (KPIs).
• Assist in maintaining operational databases, files, and records.
• Provide administrative support to the operations team, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Contribute to the development and improvement of operational processes and procedures.

Data Entry and Analysis:

• Assist in gathering and analyzing data to support financial and operational decision-making.
• Generate basic reports and dashboards to present data findings to relevant stakeholders.
• Enter financial and operational data into appropriate systems accurately and in a timely manner.

Communication and Coordination:

• Facilitate communication and coordination between finance, operations, and other departments within the organization.
• Coordinate logistics for finance and operations-related meetings, events, and travel arrangements.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries and providing information as needed.

Process Improvement:

• Identify opportunities for process improvements in financial and operational workflows.
• Contribute ideas and suggestions to enhance efficiency, accuracy, and effectiveness.
• Assist in implementing process improvements and ensure adherence to new procedures.

Qualifications

• Basic knowledge of financial and operational principles and processes.
• Familiarity with QuickBooks financial software and systems is a plus.
• Excellent attention to detail and accuracy in data entry and documentation.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Effective communication skills, both written and verbal.
• Ability to work collaboratively in a team environment.
• Strong problem-solving abilities and a proactive approach to tasks.
• Previous experience in a finance or operations support role is an asset.
• Bachelor's degree in finance, accounting, business administration, or a related field is preferred, but not essential.