Finance & Accounting Systems Admin

Finance & Accounting Systems Admin

The Finance & Accounting Systems Admin is a key player, with a high level of visibility in a rapidly growing, fast-paced organization. This role is an individual contributor role to start off, but the opportunities to grow the function and gain a wide breadth of experience are unlimited.

This role is critical in aiding in the success of multiple departments within Procurement, Operations, Finance and Accounting. The next F&A SysAdmin will report into the Director of F&A Systems.

ESSENTIAL FUNCTIONS

• Handle end-user issues and enhancement requests.
• Take a lead in implementing Coupa and Dynamics 365 for newly acquired entities undergoing a business integration into HOPCo.
• Set up and maintain Coupa system configurations including but not limited to: building and maintaining user roles, workflows, process forms, reports, and master data setups.
• Set up and maintain DOA approval workflow in accordance with company policies.
• Implement and maintain punchout catalogs with suppliers.
• Collaborate with other functions with the finance systems for cross functional requirements.
• Proactively identify opportunities for improvement and suggest projects to streamline business operations where applicable.
• Complete testing during new system implementation projects.
• Support Invoice integrations through cXML integration configurations.
• Troubleshooting, supporting, and enhancing system integrations with other Finance systems, including Dynamics 365.
• Performs analysis and ad-hoc reporting as per user requests.
• Maintain and update system setups such as payment terms, purchase order terms and conditions, notifications, forms, tolerances, invoice presentation etc.

EDUCATION

• Bachelor’s Degree in Finance or Supply Chain-related field

EXPERIENCE

• Must have managed common Coupa admin tasks, configure chart of accounts, approval chains, PO Customizations, tax codes, and PO transmission methods.
• Good interpersonal written and oral communication skills.
• Experience working with Coupa for 2 plus years.
• Experience in P2P Indirect Procurement.
• Worked on Supplier Enablement, Punchouts & Catalogues, Contracts, PO cXML and Invoice transmission process, Workflow, Compliant Invoicing, Invoice Posting etc.
• Coupa Administrator certification or equivalent experience.
• Good time management, analytical and creative problem-solving skills.
• In depth knowledge of Coupa cloud platform, integration capabilities, data migration conversion tools.
• Able to exercise discretion and independent judgment.
• Performed FIT Gap Analysis and deployed Coupa best practices.
• Ability to understand requirements around requisitions, POs, invoices, receipts, and tolerances.

Preferred Qualifications / Nice to have

• Experience with Microsoft Dynamics 365
• Big 4 / Consulting and/or PE-owned firm experience
• Healthcare / Hospital Management experience
• Project Management Professional (PMP) Certification