Executive Support For Health In Education Unit

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We are seeking an Executive Support Specialist for our Health in Education Unit at the !

Are you a detail-oriented and technology savvy administrative professional who enjoys collaborating on projects and coordinating schedules while working closely with your colleagues to support the success of a unit?

Join our team and become a critical asset in ensuring that our unit is supported through continual change and varying priorities in Health in Education. With competitive pay and a supportive work environment, this is a role you won't want to miss. Don't wait - apply today and start your journey towards a fulfilling career!

This role is a hybrid of remote work and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.

Position Title: Executive Support Specialist for Health in Education (ESS2)

Classification: Executive Support Specialist 2

Salary: $3,624 before PERS - $5,330 before PERS

Representation: Management Service (Non-Supervisory)

Position Type and Duration: Limited Duration position, set to end September 30, 2024

Special Hiring Note: This position is eligible for a job rotation.

Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!

Join us every Thursday from 11:00am-11:30am.

Meeting ID: 229 488 288 526

Passcode: gohDji

What you will do!

The Executive Support Specialist’ primary role is to provide confidential and proactive executive and administrative support to the Health in Education Administrator within the Director’s Office. This position also provides administrative support to the Director’s office as needed. Duties require confidentiality, basic knowledge of the principles of work organization and simplification, and proficiency in both written and verbal communication skills.

Your day could contain a variety of the following responsibilities:

What you need to qualify (Need to haves)

One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.

Desired Attributes (Nice to haves)

Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you aren’t sure meet every one of our attributes listed.

Mandatory Working Conditions:

Work Culture and Benefits:

The (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.

The Director’s Office in ODE includes a breadth of units responsible for agency-wide functions such as government relations, Oregon Administrative Rules, and internal operations. The Health in Education unit is situated in the Director’s Office because of its cross-office responsibilities within ODE, and because ODE actions on health are held across the agency with each Office having a niche or role and interacting with the niche or role of other offices.

As such, the Health in Education unit’s culture is one of flexibility and adaptability as we move into and out of the different office cultures within ODE to convene, facilitate, drive decision making, and promote system changes and adjustments to Oregon’s education system offers in inclusive and in person instruction to every student, every school day.

Curiosity is a key component of our culture, as we will always be learning and growing as we define the health in education body of work, clarify how we work with other offices, units and teams within the agency, and build partnerships with other state agencies in services of Oregon students, staff and schools.

The health in education unit works remotely, and each of us is required to follow curiosity into other offices, units and teams to continually grow our knowledge of the agency, and how it does the work that it does.

At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.

Our amazing benefits include:

Excellent benefit package for the employee and qualified family members with very low monthly out-of-pocket cost

Paid days off –

In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.

if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.

If you currently work at an Oregon school district or education service district, please mention to us so that we may transfer in your sick leave balance upon hire!

Requirements to apply:

Failure to attach a cover letter and resume may result in the disqualification of your application.

Helpful application Resources:

Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.

Please contact [email protected] if you have any questions on the application process.

Additional Information:

Helpful links and contact information:

The Department of Education is an equal opportunity, affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.