Executive Assistant (Part-Time/ Chelmsford, Ma)

Who We Are

• Harte Hanks (NASDAQ: HHS) is a leading global customer experience company whose mission is to partner with clients to provide them with CX strategy, data-driven analytics and actionable insights combined with seamless program execution to better understand, attract, and engage their customers. Using its unparalleled resources and award-winning talent in the areas of Customer Care, Fulfillment and Logistics, and Marketing Services, Harte Hanks has a proven track record of driving results for some of the world's premier brands.

Position Overview
Nestled in the community of Chelmsford, just north of Boston Logan and south of the New Hampshire border, the Executive Assistant plays a crucial role in providing comprehensive administrative support to the CEO, ensuring smooth and efficient operations at the executive level. The executive assistant serves as a trusted liaison between the CEO and internal/external stakeholders, maintaining confidentiality and professionalism while managing a variety of tasks and responsibilities.
Key Responsibilities

• Organize complex calendars and schedules, resolving any scheduling issues.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Manage Executive contacts.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Assist in preparing and managing presentations and decks.
• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
• Complete Ad hoc projects as assigned – such as personal events and/or family needs.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.

Requirements

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Good writing skills with the ability to communicate effectively and professionally
• College degree a plus
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Schedule: 4 days per week/ 4 consecutive hours per day, Monday through Thursday
• Ability to think outside of the box with a sense of urgency

Why You Should Join Our Team

• Volunteer Programs/Initiatives
• Value proposition, Employer Brand, Talent Brand
• At Harte Hanks, we have the stability of a 100+ year-old company but, functions autonomously, like a start-up!
• Tenure of our Employees, Tenure of our Clients

Equal Opportunity Employer / M / F/ H / V