Events Manager Jobs

To provide exceptional experiences, communication, and memories for Members, Guests, and Prospects prior to, during, and after their visit. The Events Manager is responsible for the overall production and performance of the Member Events..

Key Responsibilities:

• Keep departmental managers and staff aware of functions, changes and expectations, through clear and frequent communication
• Quote prices (furniture, rentals, photographer, music, flowers, A/V, decorations) and formulate contracts detailing services to be provided
• Assist will orders for décor of private dinners or events
• Establish relationships with Members and encourage additional catering revenue
• Assist with coverage if there are any call outs by bringing in other valet team members
• Other duties and special projects as assigned
• Spearhead private events in accordance to business demands
• Create and execute planning meetings, BEO’s and Critical Paths for all events to include floor plans, and timeline of event
• Ensure contracts/agreements for each event are signed prior to ordering any event items
• Plan, communicate with member and execute private events

The Events Manager, manages all private member catered events

• Ensure all events are billed accurately and invoices are turned in immediately
• Additional duties are expected to develop as business demands change and evolve.
• Field any Member or Guest questions for private member events or concerns promptly and professionally
• Assist Events Director as needed in the day-to-day operations of the department, when there are not events scheduled
• Performs inventory counts on banquet supplies
• Sends out monthly reports on upcoming events
• Maintain banquet storage along with all items used for private and catering events
• Works with Executive Chef to determine selling prices for catered events; oversees the development of contracts / agreements

Qualifications:

• Previous experience in a luxury hospitality or private club environment is preferred.
• Two years’ experience within the Hospitality Industry in a management role
• College Degree in Management, Marketing, Hospitality or similar field is preferred

Skills:

• Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors, standing, walking, and moving for periods of greater than four (4) hours, and lifting, carrying, bending, stooping, squatting, reaching, pushing and pulling.
• Ability to exceed expectations of guests, management and peers.
• Highly organized with the ability to multitask effectively.
• Great interpersonal skills, with the ability to work harmoniously with members, guests, peers and management.
• Strong financial acumen; proven record of successfully managing budgets and producing accurate forecasts.
• Extremely confidential individual, with the ability to handle highly sensitive information.
• Strong computer and internet skills in addition to the use of all standard office equipment.
• Ability to make quick, sound decisions.
• Excellent oral and written communication skills.
• Ability to train, coach and motivate others.
• Ability to problem solve, work independently and with initiative.
• Ability to complete assigned assignments and meet deadlines.
• Demonstrate knowledge of today’s travel market and high end clientele.
• Ability to work a flexible schedule, including evenings, weekends, and holidays; and a shift greater than eight (8) hours in length