Events Manager - Events

New America is proud to serve as a gathering place for events—both online and in-person—to exchange ideas, spotlight new research, and engage with diverse perspectives. Every year, New America’s events bring together people across sectors and disciplines to help shape policy discussions and drive solutions to real-world challenges.

Generated by our in-house programs and communication teams, our events include panel discussions, day-long conferences and seminars, book talks, fireside chats, design workshops, and more. To support this robust programming, New America is seeking a creative, highly organized professional to manage the planning, execution, and logistics process for our events function.

Working closely with staff across the organization, the Events Manager will oversee and manage New America’s annual event schedule. As a key member of the central communications team, they will collaborate with New America’s editorial and marketing leads to ensure that events serve the organization’s broader strategic goals while also supporting the goals of individual programs.

Responsibilities:

• Create and manage day-of staffing plans for events and program staff;
• Manage speaker and guest lists, including speaker outreach, preparation, and technical support; and
• Create event web pages (applications and templates provided, minimal/no content management/website skills required);
• Improve and develop events management process/systems;
• Coordinate catering, meeting materials, and accessibility accommodations;
• Manage/deploy an events associate and, on occasion, events contractors—oversight may include associate’s work on catering kitchen and supply management, event registration, guest services, check-in, RSVP reports;
• Work with social media and program colleagues to promote events;
• Work with program, communications, and studio staff to identify and coordinate event assets (photography, additional video, follow-up messages);
• Prepare and manage external rental and general event invoicing;
• Manage and monitor Q&A and comments from virtual participants;
• Manage, budget, and report on event purchases, contracts, vendors, and expenses;
• Oversee venue design and configuration;
• Directly support — or develop support/staffing plans — for Q&A and breakout sessions at in-person events;
• Work with building management and facilities on issues of elevator access, building security and safety needs, HVAC needs, repairs to the event space.
• Provide day-of staffing, oversight, direction, and troubleshooting;
• Arrange photography, additional videography, interpreters or other necessary event elements.
• Edit, prepare, format, distribute, and manage event invitations and registration;
• Advise stakeholders on creative event ideas, event best practices, amenities, and design;
• Prepare runs of show with programs and studio teams;
• Create, Manage, monitor, and run virtual events (working with facilitators/host, broadcast team);
• Frequently communicate with event partners; and
• Planning and managing logistics and execution for in-person and virtual events for New America’s programs (estimated 100 to 200 events/year)—including:
• Collaborate with programs and studio/technology/broadcast teams to design events and agenda;

Qualifications

• Comfort managing conflicting priorities or feedback;
• Comfort with public speaking;
• Basic understanding of managing resources/budgets;
• Hotel and hospitality experience a plus;
• Excellent stakeholder management skills, including comfort and discretion with VIP audiences;
• Mastery of office and teleconferencing technology:
• Comfort with managing multiple projects (at multiple stages) and stakeholders in a fast-paced environment;
• Adept with Zoom and Zoom webinars.
• Familiarity with project management software (Asana) a plus
• Comfort managing and directing a teammate—prior management experience a plus
• Excellent communication skills;
• 3 to 5 years of experience in event management, preferably for a nonprofit or university;
• Adept with a variety of applications across Google Suite and Microsoft Word.
• Excellent organizational, time management, and problem-solving skills;
• Familiarity with events management software such as Splash desirable
• Ability to multitask, pivot, and take initiative to solve problems in real-time;

Work may occasionally require early morning or evening hours.

Location: This position is based in New America’s Washington, DC, office. Candidates should be located in the DMV area and anticipate working in-person at New America’s office in D.C. 3 to 5 days per week. There will be weeks with greater flexibility for remote work.

Compensation and Benefits: This position is a full-time role with benefits. New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; 20 days of paid time off in your first year of employment and 30 days of paid time off in subsequent years; 10 paid federal holidays; and an office-wide closure between Christmas and New Year’s Day. The annual salary will be between $69,000 – $74,000, depending on experience.

Operating Status and Vaccine Policy: New America has made the safety of our staff and our surrounding community a top priority. As part of that commitment, New America staff are required to be vaccinated against COVID-19. New America will require all staff to submit proof of complete vaccination against COVID-19 to be in the DC office.

New America is an equal opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our mission, our employees, and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination.

New America is an equal-opportunity employer committed to hiring a diverse workforce at all levels of the organization thereby creating a culture that allows us to better serve our clientele, our employees, and our communities. We value and encourage the contributions of our employees and strive to create an environment where everyone can reach their full potential and drive outstanding results. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression, or any other basis protected by local, state, or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits, and termination

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