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Events Coordinator Jobs

Company

University of Maryland
Address , College Park, 20742, Md
Employment type FULL_TIME
Salary
Expires 2023-07-15
Posted at 1 year ago
Job Description

Posting Details

Posting Details

Position Number:
128390

Title:
Coordinator

Functional Title:
Events Coordinator

Category Status:
33-Exempt Regular

Applicant Search Category:
Staff

University Authorized FTE:
100

Unit:
PLCY-School of Public Policy

Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.



Position Summary/Purpose of Position:
The primary function of the Communications & Events Coordinator is to plan and manage signature events and related content for the School of Public Policy in support of the School’s priorities and partnerships. The Coordinator may coordinate planning, logistics and outcomes for events such as, but not limited to, commencement, Maryland Day, partnership programming, alumni activities, and select center opportunities; promote events in coordination with the communications team; develop event imagery/content and write post-event stories; manage and adhere to event budgets; serve as a resource to those within the School hosting their events; establish and maintain relationships with vendors and School constituents, and use creativity and best practices to produce events and event marketing/communications that meet School’s objectives.
Event Planning & Management:
  • Working closely with the Director of Strategic Communications, plan and manage signature events for the School of Public Policy in support of the School’s reputation, priorities and partnerships
  • Organize logistics and outcomes for events such as commencement, Maryland Day, partnership programming, alumni activities, and select center opportunities
  • Identify and help secure venues, vendors, speakers, photographers, etc
  • Collect and monitor event registrations to inform event promotion and provide proper university documentation
  • Maintain a working knowledge of the complex needs of a wide variety of events
  • Support marketing and communications team in promoting events including email marketing, developing/writing event content and managing details on School’s website
  • Liaise with vendors and stakeholders, including the building operations team and IT team, during the event planning process
  • Other duties as assigned
  • Serve as a resource to those within the School hosting their events
  • Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with university guidelines, cooperation between vendors, resolution of issues, and overall satisfaction of participants
  • Incumbent must be able to perform well under strict deadlines
  • Manage event calendar and advise on space allocations to align with School priorities
  • Assist the School with special projects and photography
  • Ensure events and activities are coordinated, support School’s objectives and meet budgetary requirements

Minimum Qualifications:
Education:
Bachelor’s degree in hospitality management or related field
Experience:
At least two years of related professional experience in event management or communications
Knowledge, Skills and Abilities:
  • Strong communication and interpersonal skills
  • Excellent attention to detail; well organized
  • Proficient using content management systems or other event and email marketing software

Preferences:
Preferences:
  • Experience in higher education setting
  • Strong writing abilities
  • Experience using CRM

Additional Certifications:

Additional Information:

Job Risks
Not Applicable to This Position

Physical Demands
  • General office duties and tasks, may need to occasionally lift boxes with papers, files, brochures and/or other documents, up to 20lbs
  • Will require ability to travel throughout campus and occasionally off campus
  • Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards
  • Substantial movements of the wrists, hands and/or fingers
  • Repetitive motion
  • Should have close visual acuity to perform an activity such as viewing a computer terminal and extensive reading

Posting Date:
05/15/2023

Closing Date:

Open Until Filled
Yes

Best Consideration Date
06/05/2023

Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.