Event Support Assistant Jobs

LMG Security, a dynamic, fast-paced cybersecurity consulting firm headquartered in Missoula, Montana, is seeking a highly-organized individual with a can-do attitude to become our Event Support Assistant. The Event Support Assistant supports the event department and business development team. This position is on-site at our main office in Missoula.

Event Support

• Coordinate and attend event kickoff calls, dates, and audio/visual tests
• Moderate events and introduce speakers as needed
• Collect feedback and ensure it is captured and distributed as needed
• Set up space for events
• Communicate with students/attendees using email, Constant Contact and other methods
• Configure virtual webinar software with appropriate settings for LMG-hosted webinars and assist with follow-up
• Monitor questions and chat channels during virtual events
• Help to maintain relationship with outside parties
• Provide support during events, from setup to teardown
• Set up and maintain projects in the company project management software (Celoxis)
• Help to coordinate corporate events such as holiday parties, special goodies for the team, and interviews
• Track action items, provide reminders and status updates consistently
• Keep recording studios organized, neat and tidy, ensure all lights are on/off at appropriate times, verify that equipment is working properly, and coordinate with IT and Facilities as needed
• Maintain the schedule of upcoming events
• Ensure that handouts, slides and other content used during events are appropriately organized and delivered to clients and/or other parties

Business Development

• Additional tasks as needed
• Order corporate swag (banners, thank you notes, chocolates, holiday gifts, etc.)
• Track and maintain inventory for all marketing materials, and re-order when needed
• Attend event planning /marketing meetings, take notes, and provide reports/updates
• Assist the team with minor web site updates if needed (ie. create events pages for new events, add/edit speaker bios, etc)
• Pack and ship marketing materials for events
• Enter attendee and customer information in Salesforce and ensure it remains up-to-date
• Use Salesforce to track customer information

General

• Take notes during meetings
• Send calendar invitations for internal and external meetings
• Respond promptly to client and team requests
• Run errands
• Track deadlines and to do lists for upcoming events and initiatives

Qualifications

Education/Experience:

• High school diploma or equivalent required
• 1 year of administrative or assistant experience

Skills:

• Experience with project management software (especially Celoxis) a plus
• Familiarity with Zoom, GoToWebinar and Salesforce a plus
• Excellent written and oral communications skills
• Effective and efficient time management and ability to multitask
• Proven ability to take initiative and follow-through on projects independently, as well as in a team environment
• Ability to work in a fast-paced, high-tech environment
• Experience with audio/visual recording or podcasting a plus
• Strong attention to detail and highly organized

Physical Requirements:

• Ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of up to 70 pounds
• Occasional travel will be required
• Regular physical presence in the office is required
• Sitting for prolonged periods of time
• Primary functions require sufficient physical ability to work in an office setting and operate office equipment

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