Event Coordinator Jobs

At Polsinelli, What a Law Firm Should Be, is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! We are looking to fill our Firm Events Coordinator role in our Kansas City office.

CORE RESPONSIBILITIES:

• Work with Department and Regional Marketing teams to communicate opportunities identified for client development
• Support Regional Marketing Managers (outside Kansas City) in firm-wide, local, and sponsorship events
• Communicate with firm leadership and attorneys to strategize pre- and post-event business development game plan
• Support Department Marketing Managers in firm-wide, local and sponsorship events
• Work closely with firm Assistant Marketing Events Manager to structure, coordinate and execute live and virtual events in a manner that aligns to the firm’s overall strategic goals
• Coordinate pre and post event activities, including, but not limited to:

1. Site selection
2. Menu selection
3. Logistics
4. Work with attorneys to craft invitation content
5. Create, refine, and distribute invitations
6. Budget tracking and invoicing

• Other duties as assigned including but not limited to:
• Facilitate onsite event management
• Input and track event attendance in firm CRM
• Coordinate continuing legal education (CLE) events and materials with firm’s CLE administrative team
• Create name badges as needed
• Collect and assemble event handout materials
• Collect event RSVPs and send attorney updates as necessary

1. Coordination of online events
2. Ad requests
3. Process improvements

IDEAL CANDIDATE WILL:

• Demonstrate a team mentality and positive attitude
• Implement and maintain a system of organization
• Have 3+ years’ experience working in corporate/hospitality event planning
• Manage multiple projects simultaneously
• Have the ability to travel +/- 20% (typically Monday-Friday) with some extended work days
• Demonstrate an ability to seamlessly adjust with changing directions
• Be proficient in Word, PowerPoint, Excel, Outlook, and Database Management
• Maintain composure under pressure
• Have prior experience with InterAction, Vuture, Zoom Events, On24 or other digital event platforms
• Be a self-starter
• Demonstrate best in class client service
• Operate with a sense of urgency

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to gender identity and expression, race, color, religion, sex, national origin, sexual orientation, age, disability, ancestry, marital status, military or veteran status, or any other characteristic protected by law.