Director, Meetings And Events

The Director, Meetings and Events is responsible for planning, coordination, and execution of logistical arrangements for organizational events and meetings. This position plays a pivotal role with the planning and execution of C Suite Meetings and Events. Using approved criteria, the Director is responsible for researching and making solid recommendations for venues for adult centric meetings. This position also oversees participation in major public health conferences/meetings such as the American Public Health Association and the National Conference on Tobacco or Health. Participation in these conferences/meetings may include exhibiting, speaker coordination and planning and execution of sponsored ancillary activities.
The Director must work in close coordination with Truth Initiative expertise centers and staff members to ensure successful execution of meetings, events, and related activities.
Who We Are
Truth Initiative is an award-winning nonprofit organization dedicated to addressing our nation's number one preventable cause of disease and death. To speak, seek and spread the truth about tobacco, we are building a team of smart, creative and passionate professionals who represent diverse backgrounds and disciplines. Find out more about us at .
Who You Are
You cross each t and dot each i - even when there isn’t enough time for it -- and take pride in a job done well. Working as part of an effective team in a fast-paced environment motivates you, but it's not your style to shy away from what you can do individually to make a difference. You wake up in the morning feeling inspired to create inventive, original experiences for your colleagues. You are thoughtful and passionate about the challenges of our time, and appreciate your community and the world around you. According to your vision, the future looks bright and you have a plan to make it happen.
The Day-to-day Stuff
Meetings

• Ensure all logistical details including room set-up, audio visual, transportation, housing, and food and beverage for meetings are planned effectively and seamlessly executed.
• Research hotel and venue availability in selected cities and present recommendations for meeting sites.
• Develop preliminary budgets, and revise budgets throughout planning process.
• Negotiate and review all meeting related contracts and reconcile all billing after meeting.

Events

• Ensure all logistical details including room/ venue set-up, audio visual, transportation, and food and beverage for events are planned effectively and seamlessly executed.
• Develop preliminary budgets, and revise budgets throughout planning process.
• Manage the planning and execution of organizational culture events and activities, to include 15-20 team building and employee morale events per year.

Conferences/Summits And Trade Show Exhibits

• Coordinate 2-3 organization trade show exhibits at major public health conferences and organization-sponsored events with responsibility for pre-show arrangements, on-site logistics and staffing. This also includes overseeing exhibit displays, graphics, and audio-visuals; coordinating distribution of promotional materials and giveaways.

General

• Other duties as assigned based on needs of the organization.
• Maintain an ongoing quality assurance program for organization events and meetings focused on problem resolution and improvement of future activities.
• Establish and maintain positive relationships with hotel / venue contacts in order to meet the organization’s meeting / event needs and to obtain preferred rates and space considerations.
• Direct management of organization Truth Initiative’s travel services in support of the organization’s mission and programmatic efforts; Oversee Truth Initiative’s travel service offerings, including management of the an online travel platform for air travel and hotels, providing information, alerts and problem resolution as warranted
• Communicate regularly and clearly with colleagues about events and meetings arrangements and take a leadership role in problem resolution; provide staff with written information on meeting specifications as needed, for example abstract submission and registration deadlines
• When applicable manage the planning and execution of staff morale events/activities

Qualifications
The ideal candidate should have bachelor’s degree in a related area and/or 6+ years events and/or meeting planning experience. Must have the ability to take initiative and be strategic in the management of organizational events and activities. Must be able demonstrate experience researching meeting space/site selection and have knowledge and expertise in exhibit management. Candidate must be able to demonstrate expertise in budgeting process, strategic and tactical planning. Excellent communication skills are a must with the ability to work effectively in complex shifting environments. This position will require approximately 15-20% traveling including overnight and weekend. Professional Certified Meeting Planner designation preferred.
Compensation Package
Salary is commensurate with experience with EXCELLENT benefits (did I hear someone say ‘free lunch??’)
Interested applicants should submit their resume through our application system
OR
Human Resources
Attn: Director, Events and Meetings
900 G Street, NW
Fourth Floor
Washington, DC 20001
Fax: 202.204.5214
No telephone calls please.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability.