Deputy Director Of Parks And Recreation - Birmingham

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Grade 34
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CLOSE DATE
05/19/2023
Summary
The Deputy Director of Parks and Recreation - Birmingham is responsible for planning, directing, and monitoring the development, operation, and maintenance activities with the Park Board System. The incumbent assists the Park Board in the operational functions of facilities, events, etc. to ensure safe, efficient, and effective operation of Park Board buildings and services. Work is performed under the general supervision of the Director of Parks and Recreation - Birmingham and the employee receives managerial direction with assignments in terms of broad practice, precedents, policies, and goals. An employee of this class is expected to exercise considerable independent judgment in the performance of duties.
Typical Job Duties

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
• Plans, organizes, directs, implements, and evaluates recreational programs, projects, and facilities by establishing plans and goals for the future, conducting needs and budget analysis, coordinating with staff on development and implementation, creating rules, policies, and procedures, and promoting recreational services to enrich the community.
• Performs general administrative duties including reviewing and producing reports, letters, and other types of written correspondence, attending meetings and conferences, addressing complaints and concerns, etc. to maintain appropriate records, stay informed of departmental activities, ensure up to date processes, and continued efficient operation of the department.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
• Oversees the upkeep and maintenance activities of city parks, sports complexes, recreational facilities, schools, city properties, and surrounding grounds by conducting meetings with staff to plan maintenance, conducting visual inspections of locations, overseeing various maintenance projects to completion, and completing appropriate documentation and reporting on maintenance activities in order to keep proper and safe working order in all locations.
• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.

Minimum Qualifications
The following Minimum Qualifications are required for this job. You must demonstrate possession of these qualifications by providing a detailed description of your related experience in the work history section of your application. Please note that replicating or restating these minimum qualifications or the information from the Personnel Board’s job description as your own work experience will result in your disqualification. Please describe your work experience in your own words to represent the work you have performed that is related to the minimum qualifications for this job.

• Experience to include all of the following: tracking operating expenses, administering operating budgets, assisting with contract bids, and equipment procurement.
• Experience overseeing the operation of recreation facilities and pools including staffing, maintenance, and event management.
• Driver's license.
• Experience supervising to include assigning and monitoring work, approving time off, conducting performance appraisals, providing feedback, participating in hiring decisions, and participating in disciplinary hearings.
• Bachelor’s degree in Business Administration, Sports/Recreation Management, Public Administration or a related degree that includes coursework in business, business law, management, accounting, and leisure/sports.
• Experience designing and overseeing recreation programs and activities to include senior programs, youth sports, community events, and sports leagues.

Preferred Qualifications

• None.

Competencies

• Technical Skills.
• Technical & Job-Specific Knowledge.
• Adaptability & Flexibility.
• Oral Communication & Comprehension.
• Leadership & Management.
• Mathematical & Statistical Skills.
• Self-Management & Initiative.
• Problem Solving & Decision Making.
• Training & Facilitation.
• Teamwork & Interpersonal.
• Customer Service.
• Professionalism & Integrity.
• Planning & Organizing.
• Reviewing, Inspecting & Auditing.
• Heavy Equipment & Vehicle Use.
• Written Communication & Comprehension.
• Computer & Technology Operations.

Critical Knowledges

• Knowledge of techniques involved in gathering, compiling, reporting information about programs, projects, policies and outcomes.
• Knowledge of techniques, materials, equipment and tools used in parks and ground construction and maintenance.
• Knowledge of budgetary principles and procedures, and encumbrances/expenditures such as revenues, expenditures, and appropriations involved in establishing and maintaining budgets.
• Knowledge of principles involved in the management of staff/personnel.
• Knowledge of the necessary methods and techniques of planning recreation programs and activities.
• Knowledge of various sports, games, and recreational activities suitable for individuals within various age groups.

Work Environment

• Work is performed both in an office and on location at various parks and recreation facilities.
• May be subjected to working around moving vehicles and machinery used for park maintenance. May be exposed to chemicals used in maintenance of the parks, pool, recreation facilities and equipment.

Physical Demands

• Job may also involve occasional lifting of items or objects weighing up to 50 lbs.
• At times, job may require light to moderate physical exertion, including lifting, carrying, bending, stooping, kneeling, crouching, or twisting.
• Job is primarily sedentary involving sitting for long periods of time.

DISCLAIMER: This job description is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required to do the job and may be changed at the discretion of the Personnel Board at any time.
SPECIAL ACCOMMODATIONS
Persons requiring special conditions to accommodate a disability when completing the application should contact the Personnel Board at 205-279-3500 before the announcement closing date. Qualified applicants who believe they will need reasonable accommodation in the examination process should complete and submit an Accommodation Request Form. You may obtain an Accommodation Request Form by contacting our ADA Ombudsperson at [email protected], or by accessing the "Request for Accommodation" form through the following website: http://www.pbjcal.org/
AN EQUAL OPPORTUNITY EMPLOYER
The Personnel Board of Jefferson County (Personnel Board) provides a public personnel system based on merit principles. The Personnel Board strives for the constant improvement of the public service by employing and developing the best qualified persons available. The Personnel Board provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex, creed, religion, political beliefs, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Employment decisions are made by the Merit System municipality or governmental agency in which the position exists. Each Merit System municipality, agency, or jurisdiction administers its own equal employment opportunity programs in compliance with applicable state and/or federal laws and regulations.