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Corporate Real Estate Executive Assistant

Company

Comerica Bank
Address , Auburn Hills, 48326, Mi
Employment type FULL_TIME
Salary
Expires 2023-06-26
Posted at 1 year ago
Job Description
Executive Assistant II

The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.
Position Responsibilities
Administrative Duties:
  • Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.
  • Participates in projects that are broad in scope.
  • Leads projects that are small in scope.
  • Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling.
  • Managing recognition and volunteerism programs within our groups.
  • Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed.
  • Anticipating travel needs of executive and coordinating complex travel arrangements. Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required.
Department Management:
  • Organizes department programs and events (recognition events).
  • Arranging and coordinating on-site and off-site meetings.
  • Informs management of pending issues and items that have been handled on their behalf.
  • Maintains department budget and completes special projects as needed.
  • Manages department data and runs reports, such as key performance metrics, compliance, and training.
Dimension and Scope Data:
  • Under minimal supervision, provides advanced administrative support to a department or group of professionals for BE2 and below.
Knowledge, Skills, and Abilities
  • Judgement and decision-making skills.
  • Excellent organizational, multi-tasking and time management skills.
  • Ability to take ownership and make decisions independent of customer involvement (proactive).
  • Critical thinking skills and problem-solving skills.
  • Ability to process and handle confidential information with discretion.
  • Highly responsive, flexible and adaptable.
  • Ability to analyze, organize and prioritize work while meeting multiple deadlines.
  • Skilled in completing assignments accurately and with attention to detail.
  • Ability to set priorities and complete assignments on time.
  • Excellent communication skills (written and oral).
  • Skilled in managing one's own time and the time of others.
  • Proactive thinker and action taker.
Communication / Interpersonal
  • Ability to effectively handle difficult and/or angry people.
  • Ability to work successfully as a member of a team and independently.
  • Ability to communicate effectively in both oral and written form.


Qualifications
  • 4 years of experience as an Executive Assistant
  • High School/GED
Financial Center
8:00am - 5:00pm Monday - Friday. This position offers a hybrid work model that includes onsite and remote days as determined by the manager.